Executive Assistant

Executive AssistantFM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state, and local government agencies, Fortune 500 companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients' success.FM Talent combines the technical knowledge of our employees with strong execution to help customers achieve their desired outcomes. This has helped our firm earn corporate accolades to include HR Tech Outlook Magazine's Top 10 HR Consulting Firm, finalist for the U.S. Chamber of Commerce's Dream Big Awards, and recipient of the Globe Award for Culture and Community.The FM Talent Recruiting Team works to provide the best possible experience for our clients. We take networking seriously and leverage our relationships to make the biggest impact. This position is contingent upon contract award.Our client is seeking an Executive Assistant.Responsibilities:Provide comprehensive administrative support to a senior leader within a fast-paced, complex regulatory environmentManage a complex calendar with multiple competing priorities, including high-level meetings with senior officials and external stakeholdersCoordinate and prioritize meeting requests to ensure strategic scheduling and adequate preparation timeAnticipate the senior leader's needs and proactively address administrative requirementsDraft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiencesCoordinate communications with key stakeholders and leadership officesHandle sensitive and confidential information with the highest level of discretion Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-upSupport videoconference and hybrid meeting technology and logisticsPrepare briefing materials, agendas, and background documentsTrack action items, deadlines, and follow-up requirements Arrange complex domestic and international travel, including detailed itineraries and expense reportingProcess travel authorizations and expense reimbursements in accordance with organizational policiesManage travel logistics in time-sensitive or high-pressure situations Process invoices, purchase requests, and support budget tracking activitiesAssist with preparing materials for leadership presentations and decision memosSupport division-wide events and initiatives as neededPerform other duties as assigned to support administrative operationsPosition/Skill Requirements:Experience:Bachelor's degree preferred or equivalent combination of education and experience7+ years of progressive senior administrative experience requiredExperience in the Office of Head Start Central Office requiredMinimum of 5 years supporting C-suite or director-level executivesExperience in government, financial services, or regulatory environments strongly preferredProven ability to manage competing priorities in fast-paced, high-stakes settingsFamiliarity with federal government operations and protocols is highly desirableCore Competencies / Other Skills:Exceptional judgment and discretion in handling highly sensitive and confidential informationStrong organizational skills with the ability to anticipate needs and proactively solve problemsExpert-level written and verbal communication skills, with the ability to interact professionally with senior leaders and external stakeholdersAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)Ability to work independently with minimal supervision while exercising sound judgmentStrong attention to detail and commitment to accuracy and deadlinesAbility to remain adaptable and composed in high-pressure environmentsQualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Compensation Range: The salary range provided is determined by market value, internal equity, and the candidate's experience and qualifications. Offers will be extended within this range, though not all candidates will receive an offer at the upper limit.