Medical Office Administrator

Job Description

Job Description

Front Desk / Administrative Assistant Medical Office (Part-Time)
Comprehensive Spine & Sports, Mill Valley, CA is a small, well-established non-surgical orthopedic and regenerative medicine boutique practice led by Dr. Irina Melnik.

We’re looking for a friendly, organized front desk/office administrator to keep the office running smoothly and give our patients a warm, professional experience, while maintaining your easy work-life balance.

In a small office, your work matters and gets noticed. You’ll get to know our patients by name, many of them active Marin locals, and see them get back to the activities they love, which is very rewarding. You’ll work closely with a respected physician at the forefront of regenerative medicine, in a calm, professional setting, with an emphasis on quality and not quantity. The job includes two-day in-office work, Mondays and Tuesdays (patient days), plus some administrative hours, for ~17 hours per week.

Pay: $28–$34 per hour, depending on experience

What you’ll do:

• Greet and check in patients, collect insurance and demographic information
• Schedule appointments and make reminder calls
• Answer phones and respond to patient messages
• Process payments and receipts (Clover, Office Ally)
• Send referrals and imaging orders
• Coordinate with our biller and bookkeeper on insurance and billing (only take Medicare, otherwise are an easy “fee-for service’ practice)
• Keep exam rooms and supplies stocked; place supply orders

What we’re looking for:

• 1+ year of medical front office experience preferred
• Familiarity with computer data entry, patient charts organization, practice management
• Use of EHR software (Office Ally) is a plus)
• Understanding of HIPAA and patient privacy
• Good communication skills and attention to detail
• Reliable, punctual, and comfortable working independently

To apply, submit your resume through Indeed and your contact information. Please include a brief note about your medical office experience or administrative experience, if you have it.