IP Billing Support Specialist

Overview

Join MoFo as an IP Billing Support Specialist on our Patent Support team! This role can be based in San Francisco, Palo Alto, Los Angeles, San Diego, Denver, Austin, Boston, New York or Washington, D.C. Offices:

About The Role

We’re seeking an IP Billing Support Specialist who will assist assigned attorney(s) with the management of client accounting as it relates specifically to the patent/trademark practices. This individual will ensure that accurate bills are generated and sent to clients in a timely manner, demonstrate client service excellence, and develop strong collaborative relationships with client accounting personnel, attorneys and IP support staff.

• Work closely with the Client Accounting team and assigned partners to facilitate account management of clients; establish and maintain credibility with stakeholders, produce highly accurate work product, take full ownership for results.
• Collaborate closely with Patent/Trademark attorneys and staff to maintain compliance with client requirements; assist with managing and tracking the portfolio of assigned matters to ensure accurate and complete data mapping for e‑billed clients.
• Participate in the onboarding of new clients with regard to their requirements for managing their patent portfolio and related billing. Communicate these requirements to the Client Accounting team.
• Access the firm’s financial system to gather data and facilitate reporting.
• Assist billing partners with analyzing and resolving discrepancies, including any underlying issues and queries related to billing from foreign associates or vendors; enter edits and ensure that hourly fees, flat fees, task codes, vendor invoices and other missing time are correctly and promptly accounted for to minimize billing and collection issues downstream.
• For assigned billing attorneys, lead the process of proforma review and revision. Collaborate with the Client Accounting team on the generation and distribution of monthly proformas to billing partners and/or assigned reviewers; act as the primary aggregator of proformas in the patent/trademark department and ensure they are returned and tracked by designated groupings (related clients / patent families / etc.), using the firm’s electronic proforma and financial system software.
• Serve as reviewer for clients that do not have other assigned reviewers.
• Access the firm’s financial system to make narrative and task/activity code edits, adjustments, transfers, and other changes to entries; generate draft bills as requested by billing partners and/or reviewers.
• Assist CAM as needed with finalization of invoices and electronic delivery through client e‑billing system for certain assigned clients.
• May create client specific invoice summaries to include with invoice delivery.
• Responsible for ensuring that invoice distribution is thoroughly and accurately tracked from proforma creation through delivery to client.

About You

• Bachelor’s Degree or higher preferred.
• Three to five years of patent/trademark experience preferred [For senior, three to five years of patent/trademark billing experience required; for coordinator, three years of patent/trademark experience preferred.]
• Prior experience with Chrome River, Elite Financial System (Enterprise or 3E) and an IP docketing system preferred.
• Experience working in a large law firm preferred.

About MoFo

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us:
• Inclusion + Engagement:
• Commitment to Pro Bono:
• The MoFo Foundation:

Benefits

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry‑leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit‑sharing contribution.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to local market data and ranges; an applicant’s skills and prior relevant experience; and certain degrees, licensing, and certifications. The application deadline is April 2026.

New York, San Francisco, Palo Alto salary range: $80k to $100k

Los Angeles, San Diego, Boston, Washington, D.C. salary range: $76k to $95k

Denver salary range: $71k to $89k

For questions regarding this position, please e‑mail View email address on click.appcast.io