Administrative Assistant

Administrative AssistantLocation: Dallas, TX Duration: 12 Months + Possibility to Extend and/or Convert to FTE Pay Rate: $29/HR (W2 Only)Job/Role DescriptionProvide high-quality, proactive administrative support within a fast-paced, team-oriented environment.Serve as a trusted administrative partner supporting multiple executives, senior professionals, and their teams as needed.Provide day-to-day administrative and operational assistance, including documentation, records management, filing, scanning, time entry, invoices, and ad hoc projects.Proactively manage dynamic and complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.Serve as a primary point of contact for scheduling communications and high volumes of phone calls while ensuring timely, accurate, and professional interactions with senior leaders and clients.Coordinate onsite and external meetings, including securing conference rooms, arranging catering, registering guests, and preparing meeting materials.Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.Prepare and submit expense reports and process related invoices accurately and in a timely manner using approved expense platforms.Handle highly confidential and sensitive business and client information with discretion and sound judgment.Adhere to compliance requirements and obtain necessary approvals in accordance with established policies.Partner closely with business leaders and administrative colleagues to ensure seamless day-to-day operational support.Adapt to evolving coverage needs based on business priorities and team requirements.Required QualificationsDemonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or governmentExperience managing complex calendars, meetings, and scheduling across multiple time zonesExperience coordinating domestic and international travel arrangementsExperience preparing expense reports and processing invoicesStrong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and ZoomFamiliarity with expense management platforms such as SAP ConcurStrong interpersonal, written, and verbal communication skillsAbility to collaborate effectively with local and global teamsProven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environmentExceptional attention to detail, organizational skills, and follow-throughStrong problem-solving skills with the ability to anticipate administrative and operational needsHigh degree of professionalism, integrity, discretion, and diplomacyAbility to appropriately handle confidential and sensitive informationProactive, reliable, and adaptable team player with a willingness to provide support where needed