Administrative Assistant

Job Description

Job Description

Description:

Superior Electrical, Mechanical & Plumbing, Inc. (SEMP) is seeking a professional, organized, and creative Front Desk Receptionist to support our corporate office. This position serves as the first point of contact for visitors and incoming callers and provides general administrative support to the office. 

Primary responsibilities include answering and directing phone calls, processing visitors and maintaining a professional front reception area.  The position also supports internal company communications by creating newsletters, announcements, graphics, and other informational materials. 

Schedule

• Monday - Friday 8 a.m. to 4:30 p.m. 

Responsibilities

• Answer, screen, and direct incoming phone calls to the appropriate department or employee
• Greet visitors, applicants, vendors, and employees in a professional and courteous manner
• Receive, sort, distribute, and process incoming and outgoing mail, packages, and deliveries
• Process scheduled applicants
• Notify team member when applicants arrive for scheduled interviews 
• Provide general administrative and clerical support, including scanning, filing, copying, and data entry 
• Create and format internal company newsletters featuring employee, departmental, and company updates
• Design internal flyers, announcements, informational materials, employee communications, and company event materials
• Create and edit graphics and visual content for internal company use
• Maintain consistency with established company branding and formatting standards
• Proofread and review internal communications and design materials for accuracy and professional presentation
• Maintain confidentiality when handling employee, applicant, and Company information
• Perform additional responsibilities as assigned

• Previous receptionist, front desk, administrative, or customer service experience preferred
• Professional verbal and written communication skills
• Strong customer service and telephone etiquette
• Proficiency with Microsoft Office, including Outlook, Word, and PowerPoint
• Experience with Canva, Adobe Creative Suite, or similar graphic design software preferred
• Experience creating newsletters, flyers, graphics, or other visual communication materials preferred
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and exercise professional judgment