Administrative Assistant

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays

Budget: $20/HR-$28/HR

Summary

We are seeking an Administrative Assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and business relationships.

Essential Functions

Conduct daily administrative tasks and provide administrative support to the Operations team.

Typical Duties:

• Provides administrative support to ensure efficient office operations.
• Answers phone calls and directs callers to appropriate personnel, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Handles travel arrangements.
• Submit and reconcile expense reports.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates coordination for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Research as requested and compiles and summarizes information for reports or presentations.
• Sustainability reporting.
• Keeping team members informed.
• Works closely with other staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Minimum Requirements

• High school diploma or equivalent, associates degree a plus.
• Demonstrates proficiency using personal computer (PC) and company communication tools, such as email, internet, accounting applications and Microsoft Office products (e.g., Word, Excel, Outlook, Access).
• Must be detail oriented and forward thinking.
• Effective communication skills including ability to clearly and concisely obtain and relay information both verbally and in writing.
• Self-motivating, confident personality that can interact with all levels including senior management.

Preferred Experience

• College degree or equivalent.
• Experience developing internal processes and filing systems.
• Past administrative experience or tenure in an office setting a plus.

About us

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industrys assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nations largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at:

Phone: View phone number on click.appcast.io

Email: View email address on click.appcast.io

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.