Executive Assistant

Job Summary We are seeking an experienced Executive Assistant for a direct hire opportunity in Calabasas, CA. This role supports a CEO in a high‑trust, fast‑paced business environment where professionalism, discretion, organization, and sound judgment are essential. The Executive Assistant will serve as a key coordination point across executive priorities, business operations, personal logistics, office management, and external advisor communication. This is an excellent opportunity for a senior administrative professional who enjoys being highly involved, anticipates needs, manages complex details, and brings structure to a busy executive’s professional and personal schedule. The ideal candidate will appreciate a role with variety, visibility, and meaningful impact. This position offers the opportunity to work closely with leadership, contribute to smooth daily operations, and be part of a professional environment that values reliability, initiative, confidentiality, and follow‑through. Key Responsibilities Manage the CEO’s calendar, scheduling, meeting preparation, agendas, correspondence, presentations, briefing materials, and follow‑up items. Coordinate complex domestic and international travel, including business, personal, and family travel, transportation, drivers, meetings, site visits, and events. Maintain organized business and personal records, including legal, real estate, financial, operational, investment, tax, insurance, and estate‑related documents. Support personal scheduling, household operations, vendors, maintenance, service providers, and family logistics with a high level of discretion. Oversee day‑to‑day office operations, shared spaces, office supplies, vendor coordination, building management communication, storage, and administrative systems. Coordinate with internal leadership, external stakeholders, CPAs, attorneys, insurance brokers, investment professionals, and other service providers. Compensation and Benefits Direct hire opportunity. Salary range: $80,000 to $90,000 per year. Location: Calabasas, CA. In‑person role with occasional after‑hours availability as needed. Equal Opportunity Employer / Disabled / Protected Veterans We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program: The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr AppleOne Employment Services