Seasonal People & Culture Coordinator

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!  

Learn more: jti.com

Role:  Temporary

Reporting to:  P&C Business Partner

Location: Danville

P&C Seasonal Associate

Purpose of the role:

The Seasonal People & Culture Coordinator is a hands-on administrative support role responsible for delivering day-to-day People & Culture services to employees and managers within a manufacturing environment. This role supports employee onboarding, HR systems administration, employee records management, training compliance, attendance-related processes, and employee inquiries to help ensure accurate workforce data, regulatory compliance, and a positive employee experience. Working under the guidance of the People & Culture team, the coordinator collaborates with operations leaders and support functions to facilitate effective workforce processes and business continuity while performing other P&C-related activities as assigned, within the scope of the employee's capabilities.

Three Seasonal People & Culture Coordinator positions are available to support site operations across all shifts: First Shift (Monday-Friday, 6:00 AM-2:00 PM), Second Shift (Monday-Friday, 2:00 PM-10:00 PM), and Third Shift (Sunday-Thursday, 10:00 PM-6:00 AM).

Main Areas of Responsibilties

Employee Onboarding:

• Meet new hires at the breakroom on their first day and verify completion of first-day acknowledgment ("passport") documentation.
• Provide an overview of the breakroom, including locker instructions, lunch options, and break procedures.
• Ensure employees have the required PPE (safety shoes, ear plugs, safety vest if needed, no jewelry, etc.).
• Escort new hires to the factory floor and introduce them to their supervisor.

Systems Support:

• Enroll new hires into the timekeeping system and explain attendance and arrival expectations (employees should arrive 5 minutes before shift start).
• Assist with timesheet corrections and updates.
• Access and print employee documents, including W-2s, paystubs, and other required forms.
• Prepare employee letters, such as proof of employment requests.
• Update employee personal information in company systems, including address, phone number, and email changes.
• Reset employee payroll system passwords.
• Support employee record transitions during payroll provider changes, including employee data transfers and timeclock setup.

Discipline and Attendance Support:

• Monitor the employee text hotline and People & Culture email inbox.
• Assist line managers with employee statements and documentation related to disciplinary matters.
• Coordinate employee badge deactivation requests and work with Security to arrange employee escorts when required.
• Escalate complex employee relations and discipline matters to the P&C Business Partner.

Employee Relations:

• Respond to basic employee questions regarding company policies and procedures.
• Assist with coordinating employee movement between departments to support operational staffing needs.

Employee Records:

• Maintain employee personnel files and ensure required documentation is accurately filed and retained.
• Support data entry and record management for required training, orientations, inductions, certifications, and compliance activities.
• Maintain and monitor training matrices to ensure employees complete required training and that records are properly documented.

Drug Screening Support:

• Assist with drug-screening processes, including obtaining signed waivers from employees who refuse testing or appear impaired before leaving company premises.
• Coordinate drug testing activities during periods when nursing staff are unavailable.
• Support data entry and recordkeeping for medical checks and drug screening activities.

Requirements:

• Associate Degree required, Bachelors Degree preferred 
• Minimum 2 years of HR expierence, previous expierence working with seasonal staff and/or in a manufacturing enviorment is a plus
• Articulate in English with excellent communication and written skills 
• Attenttion to detail
• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint)

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.