Bookkeeper

Job Description

Job Description

Employment Type: Full-Time, In-House 

Position Overview 

The Bookkeeper is responsible for the financial integrity and management reporting of Anderson Remodeling. This position ensures that monthly revenue, job costs, advertising spend, and payroll are recorded in the same accounting period, producing reliable gross profit and ROI reporting used for operational decisions, compensation, and growth planning. This role works closely with the Owner, CPA, and Sales department as a team to insure accurate accounting is being preformed. 

Core Responsibilities 

Accrual Accounting & Monthly Close  

Ensure all job-related revenue and expenses are recorded in the same month 

Accrue: 

Payroll and labor allocations by job and period 

Review open purchase orders monthly and record required accruals 

Complete and document a formal monthly close within 15 business days 

Accounts Payable 

Enter, code, and process vendor bills accurately 

Match invoices to approved purchase orders 

Prepare weekly check runs for owner signature only 

Maintain vendor records, W-9s, and payment terms 

Collect approval and documentation requirements for all payments 

Accounts Receivable  

Generate and send customer invoices timely and accurately 

Post customer payments (check, ACH, credit card) 

  Payroll

Process payroll accurately and on time 

File payroll tax reports and remit payments 

Manage and maintain personnel files, I-9s, W-4s, benefits, PTO tracking 

Purchasing & Purchase Orders 

Manage purchase orders for all materials and subcontractors 

Ensure purchases align with job budgets and gross profit targets 

Match purchase orders to vendor invoices 

Maintain clean audit trails for all job-related spending 

Reconciliations & Internal Controls 

Perform monthly: 

Bank reconciliations 

Credit card reconciliations (receipts required) 

Ensure every credit card transaction has an attached receipt 

Investigate and resolve discrepancies immediately 

Management Reporting

Monthly Gross Profit by Income Class 

Prepare monthly gross profit reports by income class 

Ensure reports: 

Are accrual-based 

Tie to the general ledger 

Reflect true job profitability 

Provide month-over-month and year-over-year comparisons 

Deliver reports within 15 business days of month-end 

Advertising ROI Reporting (By Advertising Class) 

Track revenue and expenses by advertising class Prepare monthly Advertising ROI reports, including: Revenue by source 

Advertising spend by source 

ROI and cost-efficiency metrics 

Operations & Scheduling Support 

Prepare and file quarterly payroll and sales tax reports 

Support annual IRS filings and 1099 preparation Maintain CPA-ready books at all times 

Serve as primary liaison with the company CPA 

Deliver clean, organized year-end financials 

Filing & Documentation 

Maintain organized digital and physical filing systems 

Ensure retention of receipts, invoices, payroll, and tax records 

Support audits, CPA requests, and internal reviews 

Qualifications 

2 - 5 + years in bookkeeping and/ or accounting - REQUIRED

Proficiency with QuickBooks or similar accounting software - REQUIRED

Highly organized, detail-oriented, and trustworthy - REQUIRED

Payroll and tax filing experience preferred

Experience working directly with CPAs preferred

Construction or remodeling industry experience preferred