Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy accounting function in Tacoma, Washington. This Long-term Contract position is ideal for someone who brings strong invoice processing experience, sound judgment with account coding, and a consistent focus on accuracy and deadlines. The person in this role will work closely with vendors and internal teams to keep payments, reconciliations, and reporting activities organized and up to date.

Responsibilities:
• Oversee day-to-day accounts payable activities, including vendor record maintenance, invoice intake, payment preparation, statement balancing, and year-end 1099 support.
• Review invoices and check requests for completeness, assign appropriate general ledger codes, and route items through the proper approval process.
• Process electronic payments and scheduled check runs while ensuring transactions are recorded accurately and on time.
• Investigate payment exceptions, resolve invoice discrepancies, and communicate with vendors and employees to address outstanding questions.
• Prepare accounts payable journal entries, reconcile related balances, and make corrections when inconsistencies are identified.
• Contribute to month-end close by supporting accrual preparation, account analysis, and recurring financial reporting.
• Assist with budget-related expense reviews and provide accounts payable documentation needed for audits and internal reporting.
• Maintain credit card administration records, track continuing education payments, and manage document retention, archiving, and disposal in line with established schedules.
• Participate in team meetings, follow organizational policies and compliance standards, and provide additional accounting support as needed.• Associate degree in accounting or a related field, or an equivalent combination of training and practical experience.
• At least 3 years of experience in accounts payable, payroll, general ledger support, or a similar accounting function.
• Hands-on experience with computerized accounting systems and high-volume invoice processing.
• Working knowledge of accounts payable procedures, including invoice coding, ACH payments, check runs, and account reconciliation.
• Intermediate proficiency with Microsoft Office, especially Excel and Word.
• Strong written and verbal communication skills with the ability to work effectively across departments and with external vendors.
• Excellent attention to detail, sound problem-solving ability, and the capacity to manage multiple deadlines independently.
• Bachelor’s degree in accounting, experience in a medical or nonprofit environment, advanced Excel skills, or bilingual ability are considered a plus.