As-Built Analyst/Training Coordinator

Job Description and Duties

Under the direction of the Supervisor I for the Administrative Support Branch within the Office of Structure Maintenance (SM&I), the As-Built Analyst/Training Coordinator performs complex analytical assignments in one or more areas for a broad range of governmental and m anagerial problems. The incumbent serves as a member of the Administrative Support Branch and initiates, reviews, analyzes, develops and implements a variety of work tasks. The incumbent is expected to work independently with minimal supervision, produce completed staff work, and provide the SMI management team with solutions to complex issues based on current state laws and the State Administrative and State Contracting Manuals. The incumbent independently researches, analyzes and monitors the allocations/ encumbrances/expenditures of the SMI contracts and provides monthly reports on the status of each. The incumbent ensures that SM&I managers and staff have the products and services needed to ensure delivery of the Department's Mission, Vision, Values, Strategic Imperatives and Goals.

PARF# 56-27-0030 / JC-527631

Eligibility for hire may be determined by your score on the Analyst II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.

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Working Conditions

Position located at 1801 30th St Sacramento, Sacramento County

Multiple positions may be filled from this recruitment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

• Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.

Applicants must submit a Statement of Qualifications addressing the experience areas listed below. The SOQ must not exceed two pages, use Times New Roman font, size 12, double spaced and be submitted as part of the application. Applications without a specific SOQ will not be considered.

The SOQ should clearly describe the candidate’s relevant experience and/or knowledge, including specific examples for each area:

• Tell me about your experience using a database. What was the deliverable? How was it used?

• Describe your work with a contract. What was your process to establish a contract? What steps did you take to man age the contract. What issues came up and how did you overcome them?

• Give me an example of how you use excel. What is the purpose of your document? What features do you use?

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Please visit either of the following two websites for a list of evaluation agencies: or .  Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Must possess effective communication skills, both written and oral, and be able to work cooperatively with all levels of management. Excellent customer service skills and problem-solving skills are essential. Computer literacy and excellent interpersonal skills are necessary. The incumbent must have the ability to analyze routine problems and make recommendations for an effective course of action. The incumbent must have the ability to perform independently with minimal directions.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-527631), PARF# 56-27-0030 and title of the position (Analyst II) must be included on the STD. 678 form.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.