Attendance Clerk (26-27 SY) -MacArthur HS

REPO REPORTSPrincipalPAY GRADEParaprofessional 040 (188 days)JOB GOALMaintain accurate and complete student data records pertaining to student attendance and records, maintain confidentiality of informationQUALIFICATIONSHigh School Diploma or GEDSPECIAL KNOWLEDGE/SKILLSKnowledge of general office equipmentEffective organizational, communication, and interpersonal skillsAbility to effectively use district student management programs after standard training and with reasonable help-desk assistanceBilingual English/Spanish preferredEXPERIENCEOne (1) year of clerical/secretarial experience or other equivalent experience or backgroundMAJOR PERFORMANCE RESPONSIBILITIES AND DUTIESPerform all clerical duties necessary to maintain accurate and complete student attendance and other student records within established district guidelines.Coordinate with campus and district staff to record all student attendance information in the student management system for submission to the state.Responsible for management of TEA Campus Attendance Verification Reports.Record tardies and refer consistently students to Attendance Officer when students arrive late.Responsible for management of I Am Present.Communicate with parents/guardians regarding student attendance issues.Ensure that all student absences are followed-up with on a daily basis; maintain absence notes for each student.Responsible for running Cognos reports for AttendanceWork with administrators, counselors, teachers, and other staff to implement intervention plans for students with attendance issues.Work with administrators, counselors, teachers, and other staff to implement positive approaches to improving student attendance and punctuality.Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes.Maintain all student active and inactive cumulative files.Be responsive to customers by backing up the receptionist during peak office hours.Assist students, teachers, and parents as needed.Receive incoming calls and take reliable messages as needed.Maintain confidentiality of information and student records.Remain informed of and comply with state, district, and school policies and regulations concerning primary job functions.Field calls and respond to customers while Receptionist is at lunch.Serve as a "back-up" to the Data Processing Clerk through comprehensive cross-Training.EQUIPMENT USEDComputer, printer, copier, telephone, calculator, and facsimileWORKING CONDITIONSMental Demands/Physical Demands/Environmental DemandsPerform tasks with frequent interruptionsMaintain emotional control under stressWork to meet established deadlinesExtensive typing/repetitive hands motionsProlonged use of computerOccasional prolonged and irregular hoursCommunicate effectively (verbal and written)SafetyPerform all duties in a safe and responsible manner. Observe all safety precautions. Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve workplace safety.The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.