Administrative Assistant

Job Description

Job Description

JOB-20915 Administrative Assistant - 2026-19

1. Minimum Candidate Qualifications:

The candidate must have a minimum of:

a. Three years of experience as a project management specialist.

b. One year of experience working in financial services and/or innovation policy.

c. One year of experience coordinating external engagements.

d. Five years of experience with Microsoft Office Suite, including Outlook, Word and Teams.

e. Proof of eligibility to work in New York State.

2. Job Description and Required Services:

The position of Administrative Assistant in the Innovation Policy Unit (IPU) will support the work of IPU and the Research and Innovation Division by assisting with the following:

• Performs tracking and monitoring of key program deliverables and reports those metrics to senior leadership.

• Manages file structure for Research & Innovation Division and ensures that records are in their appropriate place.

• Monitors the Research & innovation Division's shared mailbox for internal and external engagement.

• Coordinates the process for the Research & Innovation Division's external engagement program.

• Assists with project management tasks as needed to support the Research & Innovation Division's innovation policy activities.

• Attends meetings and takes notes as necessary.

• Provides briefings and status updates to executive staff and other parties.

• Other duties as assigned.

Preferred Skills/Abilities:

• Proven strong communication and problem-solving skills.

• Ability to multi-task in a fast-paced environment.

3. Submission Requirements:

Candidates that meet the mandatory minimum qualifications and are interested in this position must submit the following:

a. Cover letter describing relevant experience, skills and abilities;

b. Resume highlighting work experience for a minimum of three years.

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.

Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.

We are dedicated to recruiting candidates who consistently exceed our customers’ expectations.

We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.

Company Description

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.