Executive Assistant Operations

We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment. Responsibilities: Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict. Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities. Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items. Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward. Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift. Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance. Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated. Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations. Qualifications: Demonstrated experience providing high-level administrative or executive support to senior leaders. Strong working knowledge of Microsoft Office applications, with the ability to create clear documents, presentations, and spreadsheets. Comfort with technology and confidence using virtual meeting platforms such as Zoom. Familiarity with AI tools, including ChatGPT, and the ability to apply them appropriately in an office setting. Excellent organizational skills with a sharp eye for detail and follow-through. Proven ability to evaluate urgent needs, exercise sound judgment, and manage competing executive priorities. Strong written and verbal communication skills, with the ability to interact effectively across departments and leadership levels. Adaptability and responsiveness in a dynamic, fast-paced work environment.