Accounts Payable Clerk

Accounts Payable Clerk

The Accounts Payable (AP) Clerk is responsible for supporting the organization's financial operations through accurate and timely processing of invoices, reimbursements, vendor payments, and related clerical functions. This role plays a critical part in maintaining vendor relationships, ensuring financial accuracy, and supporting operational continuity across multiple departments. This role requires the ability to manage multiple priorities, meet deadlines, and collaborate effectively with internal teams and external vendors.

Key Responsibilities:

Accounts Payable Processing

• Enter vendor invoices into the accounting system accurately and in a timely manner.
• Monitor vendor payment agreements and ensure compliance with established payment terms.
• Review invoices for accuracy, proper approvals, and required supporting documentation.
• Process employee reimbursement requests according to company policies.
• Maintain organized digital and physical records of invoices and payments.
• Assist with the preparation of weekly or monthly payment cycles.

Vendor & Account Management

• Set up new vendors in the accounting system, ensuring proper documentation and compliance requirements are met.
• Respond to vendor inquiries and resolve payment discrepancies promptly and professionally.
• Maintain accurate vendor files, including W-9 forms and supporting documentation.
• Process member refunds in accordance with company procedures.
• Coordinate utility setup for new locations or club openings.

Operational & Administrative Support

• Collaborate with internal departments to resolve billing issues or discrepancies.
• Support month-end close processes by ensuring timely invoice entry and reconciliation preparation.
• Maintain strong communication with internal stakeholders regarding payment timelines and requirements.
• Assist with administrative and clerical duties related to finance operations as assigned.
• Identify opportunities to improve efficiency and accuracy in accounts payable workflows.

Requirements

• Previous Accounts Payable experience preferred.
• High attention to detail and accuracy in financial data entry.
• Strong organizational and time-management skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with accounting or financial software systems preferred.

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We are proud to be an equal opportunity employer.