Accounts Payable Specialist
$8.7 per weekStaffing Fish LLC
Accounts Payable Specialist
Our client is an established commercial general contractor in the Southeast Valley of the Phoenix metro, specializing in tenant improvement and ground-up construction. Under new ownership and in growth mode, with revenue projected to double over the next two years, the company is rebuilding its accounting team under a new controller. This seat owns full-cycle accounts payable in a high-volume environment, processing and coding project and vendor invoices in Sage 300 across a large portfolio of active jobs.
Responsibilities
- Own the full-cycle accounts payable process: receive, review, code, enter, and process a high volume of vendor and project invoices
- Code invoices to the correct job cost categories, cost codes, and general ledger accounts in Sage 300
- Verify approvals, purchase orders, and supporting documentation before processing
- Research and resolve invoice discrepancies, pricing issues, and vendor inquiries
- Maintain accurate vendor records and compliance documentation
- Prepare and process payment runs, including checks, ACH, and wires
- Perform account and subledger-to-GL reconciliations
- Support month-end close with accruals, aging, and AP reporting
- Provide documentation support for audits
- Work daily with project managers and vendors in a fast-paced environment with shifting priorities across multiple active projects
Required Qualifications
- 3+ years of hands-on full-cycle accounts payable experience.
- Sage 300 and MS Excel experience
- At least 2 years in commercial construction or a related project-driven industry (general contracting, specialty trades, homebuilding, civil)
- Strong attention to detail with a track record of catching coding errors before they hit the general ledger
- Job cost coding experience in a construction environment
- Experience supporting project managers or a controller
- Account reconciliation experience
- Comfortable in a fast-paced environment with shifting priorities and multiple active projects
- Strong communication and organizational skills; self-starter who works well independently
Preferred Experience
- HH2 experience
- AP automation or document management software experience
Job Benefits
- Annual bonus
- 2 weeks PTO
- Paid Holidays
- 40 hours of sick time
- Aetna PPO medical, choice of two plans, employee cost as low as $8.70 per week
- HRA: you're only responsible for the first $1,000 of the deductible, with up to $4,500 reimbursed after that
- Dental and vision coverage for about $6 per week combined
- 401(k) with up to 4% company match
- Company cell phone or $40 per month stipend ($480 a year)
- Short-term and long-term disability plus accident coverage
- 7:30 AM to 3:30 PM schedule
Vacancy posted 3 days ago
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