Legal Secretary

Job Description Legal Secretary Needed in La Jolla - Urgently hiring Legal Secretary in La Jolla! Job Title: Legal Secretary Pay: $40.87 - $44.23 per hour Hours: 8:30am-5:30pm, Monday-Friday StartDate: ASAP Looking for a rewarding career with a strong focus on professional growth? Join a reputable law firm in La Jolla, California, as a Legal Secretary and take your legal support skills to the next level. This temp-to-hire position offers stability, variety, and the chance to work in a collaborative, fast-paced environment in the heart of La Jolla. As a Legal Secretary, you'll play a vital role in supporting attorneys with legal document preparation, filings, and case management. You'll help ensure smooth legal workflows, contribute to successful litigation processes, and provide exceptional administrative support to the team. This is an excellent opportunity to grow your legal career in La Jolla. What You'll Do As a Legal Secretary, you will be responsible for: Preparing and revising legal documents, correspondence, memoranda, and emails, utilizing speed writing skills to maintain efficiency. Handling e-filings and supporting all phases of the litigation process from initiation through trial. Assembling documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other proceedings. Proofreading all documents to ensure accuracy, proper grammar, and compliance with firm formatting standards. Creating and updating Tables of Contents (TOC) and Tables of Authorities (TOA). Scheduling and coordinating appointments, meetings, and deadlines for attorneys while maintaining attorney calendars diligently. Managing client and matter intake procedures, ensuring accuracy and confidentiality. Using legal software, transcription equipment, and the Microsoft Office Suite to produce and manage documents effectively. Arranging travel logistics for attorneys, including hotel bookings, airfare, and transportation. Sorting, reading, printing, and distributing incoming mail and emails to appropriate team members. Assisting with the creation of marketing materials such as pitch folders, attorney bios, and PowerPoint presentations. Providing backup support and overflow coverage for other attorneys and staff as needed. Maintaining confidentiality of all client, firm, and personnel information. Performing additional duties as required to meet the firm's operational needs. What You'll Bring The ideal candidate will have: A high school diploma or equivalent. At least five years of litigation secretary experience, with a proven track record supporting busy legal teams. Strong speed typing skills (60-80 WPM) combined with excellent writing, editing, and proofreading abilities. Proficiency in Microsoft Office applications, especially Word, Excel, and PowerPoint; familiarity with document management systems such as iManage is a plus. Exceptional organizational skills to prioritize multiple tasks and meet deadlines efficiently. Excellent communication skills, both verbal and written, with a professional tone for interacting with clients, attorneys, vendors, and colleagues. Ability to operate standard office equipment including transcription devices, fax machines, and photocopiers with advanced functions. Reliable attendance and punctuality to ensure smooth daily operations. Why Join Us in La Jolla? Enjoy a competitive hourly rate with potential for permanent placement. Work in a prestigious area of La Jolla surrounded by a vibrant professional community. Be part of a supportive team that values your expertise and fosters career advancement. Access to modern office amenities and technology. Comprehensive benefits offered once hired permanently, including health coverage and retirement plans. Location & Schedule: This is an on-site position located in La Jolla, California, working standard weekday hours from 8:30 am to 5:30 pm. Ready to Take the Next Step? If you're eager to support our legal team and thrive in a dynamic La Jolla environment, apply today or contact our recruiting team to learn more. We're hiring immediately, so don't wait to start your next career chapter! Let our local Helpmates recruiters help you reach your career goals. At Helpmates, we do the hard work and don't stop until you're hired! We specialize in connecting job seekers with opportunities that fit their skills and career goals. Whether you're looking to grow in your current field or explore a new path, we're here to help you every step of the way. Discover more about: Job opportunities in your area Why professionals trust Helpmates for their job search Tips and resources to stand out in today's job market Find your nearest Helpmates' office to easily and quickly connect with us. Protect Yourself from Job Scams We've seen an increase in scam attempts targeting job seekers. Please know that our team will never request sensitive personal information-such as your Social Security number or banking details-outside of our secure onboarding system. This system is the only method we use to collect the information necessary for employment. All official communication will come from verified company email addresses or phone numbers. If something seems suspicious, trust your instincts and don't engage. Learn how to spot job scams and protect yourself here. Equal Opportunity Employer: Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.