Accounts Payable Specialist, Shared Services

Accounts Payable Specialist, Shared Services

• Category: Accounting
• Country: United States

Overview

Our Shared Services team is looking for an Accounts Payable Specialist who thrives in a fast-paced environment and enjoys working with systems, processes, and people to keep things running smoothly. This hybrid role (based in San Diego, CA) is great for someone who loves digging into details, solving discrepancies, and playing a key role in ensuring vendor payments are accurate, timely, and compliant.

As the Accounts Payable Specialist, you’ll be responsible for administering our automated invoice approval workflow, overseeing OCR processes, managing vendor set-ups, and processing payments across multiple entities. You’ll also support audits, escheatment filings, and system transitions as we expand our shared services model. This role requires accuracy, organization, and the ability to collaborate cross-functionally to resolve issues quickly and effectively.

What You’ll Be Doing

• Manage AP Systems – Oversee the company’s automated invoice approval and OCR processes (Medius/D365).
• Vendor Support – Process vendor add/changes, handle credit requests, and assist with 1099s and agency filings.
• Process Transactions – Monitor and resolve invoice/PO variances, process vouchers, and serve as backup for outgoing payments across multiple entities.
• Compliance & Controls – Ensure AP submissions meet Sarbanes-Oxley standards, support audits, and assist with escheatment filings.
• Collaborate & Improve – Work with Supply Chain, Finance, and external vendors while contributing ideas for process improvements and system enhancements.

What You’ll Bring To The Role

• 5+ years of experience in a high-volume Accounts Payable environment.
• Proficiency with purchase order and non-purchase order invoices, vendor payments, and reconciliations.
• Experience with electronic disbursements (ACH, wires, checks).
• Strong organizational, problem-solving, and multitasking skills.
• Ability to reconcile moderately complex invoices/statements
• Ability to communicate effectively with internal teams and external vendors.
• Familiarity with inventory purchases and variances in a standard cost system.
• Associate degree or higher preferred.

Total Rewards

$49200– $80000 / year includes base salary plus 10% - 15% profit-sharing contribution to your retirement account. Salary is determined by multiple factors including relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data..

• Medical insurance, 80-95% company-paid premium
• Dental and vision insurance
• 401K match
• Short-day Fridays
• Vacation

At WD-40 Company, we believe that purpose-driven, passionate people guided by our values create amazing outcomes. Our "why" is refreshingly simple - we exist to create positive lasting memories in everything we do.

Why You Should Apply

• A strong values-aligned organization where contributions are acknowledged and rewarded, and where 90% of our employees experience a sense of belonging.
• A learning-based culture where 78% of our team believe they can achieve their career objectives.
• Over 94% employee engagement as of the January 2025 global employee survey results.
• 99% of our people report that they “love to tell people that they work for WD-40 Company!"

Please, only consider employment with WD-40 Company if you feel as strongly about our values as we do: We live, breathe, and play by our values every day.

Thank you for considering WD-40 Company in your career search!

#PositiveLastingMemories

At WD-40 Company we foster a culture of inclusion where all individuals are recognized, valued, respected, and experience a sense of belonging. All qualified applicants will receive consideration for employment without regard to individual characteristics that make us unique such as our backgrounds, experiences, qualities, talents, traits, beliefs, and preferences.