Administrative Assistant II

Administrative AssistantAs an Administrative Assistant, you will support the team by tracking departmental projects and serving as a liaison between employees, other departments, and vendors. In this role, you'll provide daily administrative support to the Department Manager and broader team, managing schedules and assisting with preparation for meetings. You will also assist the Engineering and Maintenance department with a variety of clerical, administrative, and technical functions.Job DescriptionDaily tracking of projects including developing and maintaining project plans, budgets, and staffing requirements. Ensures that all team members involved are on target for successful completion of the project.Manage the department calendar.Ensure department is prepared for all scheduled meetings; prepare materials, including presentations; facilitate others' participation to ensure meeting efficiency, etc.Compose letters, spreadsheets and PowerPoint presentations.Create and maintain filing system.Manage daily administrative tasks (filing, photocopying, mail, faxing, etc.).Tracking department invoices and expensesReceiving and logging incoming service requestsDispatching vendors and scheduling vendor and supplier meetingsPreparing, maintaining, and distributing service contractsCreating, filing, and tracking purchase ordersProcessing department work orders, timesheets, and vendor invoicesSupporting resolution of billing issues and managing vendor setup paperworkProviding excellent customer service and interfacing with internal and external contactsAnswer phones and take accurate messages.Other duties as assigned.Travel Required: NoEnvironmentOffice: Office Temperature (65F to 75F)SkillsSpecialized Knowledge:Special Skills: Advanced understanding of Microsoft Outlook, Word, PowerPoint, Excel.Skills: Proficient with Gmail, Google Drive, and Google SheetsPhysical abilities:Other: High standard of integrity and reliability; ability to remain strictly confidential is a must.Years Of Experience2-5: relevant experience; prior experience supporting senior level executives preferably someone with experience supporting multiple executives.QualificationsHigh School Diploma - General StudiesShift1st Shift (United States of America)CompanyPiggly Wiggly Midwest LLCAbout Our CompanyBuilding on its more than 100-year history in the grocery business, Piggly Wiggly ® continues to grow its presence with stores throughout the Midwest, South and Northeast. C&S Wholesale Grocers, LLC. operates corporate stores and services independent franchisees under a chain-style model. This unique grocery store offers the selection and assortment of a national chain, with the service and local customization of a community-based retailer. Each store contains specialized local assortments to meet local shoppers' needs.Piggly Wiggly ® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.