Administrative Assistant

Job Summary

The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant. Summary of Essential Job Functions/Responsibilities Computer Use:

Utilize computers for database management, word processing, and other applications Telephone Handling:

Answer calls, provide information, take messages, or redirect calls Database Management:

Create, maintain, and enter information into databases Filing Systems:

Organize and manage paper and electronic filing systems, update documents, and maintain records Office Equipment:

Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems Visitor and Call Handling:

Greet visitors and handle their inquiries or direct them as needed Scheduling:

Maintain scheduling and event calendars, and confirm appointments Documentation:

Complete forms according to company procedures, and make copies of correspondence or other materials Additional Duties:

Perform other related tasks as assigned Qualifications Computer Skills:

Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint) Experience:

Prior experience in a fast-paced environment Education:

High School Diploma or GED Experience:

At least 1 year in an administrative support role within a professional setting Communication Skills:

Strong verbal and written communication skills Administrative Knowledge:

Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design Effective Communication:

Ability to communicate effectively based on the audience’s needs Organizational Skills:

Strong organizational and time management abilities Benefits 401(k) with Company Match Paid Time Off Paid Holidays Health insurance – Medical/Prescription Drug/Dental Vision Health Savings Account (HSA) Wellness Stipend Paid Life insurance Paid Short / Long-Term Disability Insurance Adoption Assistance (Financial) Adoption & Fertility Navigation Support Referral Program Employee Assistance Program Employee Discount Tuition reimbursement