Office Administrator

Office Administrator (Part-Time)Mariposa Food Co-op is a community-owned grocery store dedicated to increasing food accessibility in our community and providing our shoppers with a wide range of affordable and high-quality products. At Mariposa, you'll be part of a team that truly makes a difference in the community.$19-$22/hour DOE20% store discountEmployee Assistance ProgramPaid Time OffThe Office Administrator will handle office tasks like IT support, database management, meeting minutes, and website maintenance. They support board administration, coordinate facility repairs, manage advertising, engage with member-owners and support the Co-op's mission and goals.Office Administration:Take meeting minutes as directedOrder office suppliesPerform basic IT supportCoordinate IT and facilities managementKeep accurate records in customer and product databasesClean and organize areas throughout the Co-op.Board Administration:Take meeting minutes as directedWork closely with the Board during Board election season to ensure member-owner engagement, participation, and Board communicationCustomer Service:Ensure adequate supplies of printed materialsPromote the co-op at eventsTrack customer comments from website, comment box, phone calls, general Mariposa email account, and various online platforms; ensure timely responsesMember-Owner Services:Manage ownership database in the point-of-sale systemCommunity outreachRun reports to locate purchases, equity payments, coupon redemptions, etc.Organize and participate in member-owner meetingsAdvertising & Promotions:Assist with ensuring positive representation of the co-op to the media and the publicMaintain the co-op website (membership info, donations, seasonal happenings, events, blog posts, etc.Participate in department meetings to plan promotions and in-store merchandising.Communication & Collaboration:Collaborates with leadership from other departments.Partners with the bookkeeper to support accounts payable and receivable functions as required.Participates actively in meetingsWho We're Looking For:At least 2 years of experience in office administration or a similar roleProficiency in Microsoft 365 (Word, Excel, PowerPoint)Basic IT support skills.Strong verbal and written communication skillsExcellent organizational and time-management skills to handle multiple tasks and maintain accurate recordsAbility to coordinate services for office support and maintenanceSome experience in advertising and promotionsExcellent communication skills even during sensitive conversations and in public or group settings.Excellent customer service skills.Attention to detail needed to perform tasks accurately, efficiently, and punctuallyAvailable to work evenings, weekends, and holidays as needed.