Administrative Assistant - Marketing Agency / Client Support (Part-Time, On-site

About Nexvel Solutions - Administrative Assistant Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy. We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. This is not a traditional "admin" role. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment before, you'll feel like this is the role for you. This is an in-office position based in Elkins Park, PA . We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you. Who This Role Is Perfect For This role is a great fit for someone who: Has worked in a marketing agency or fast-paced client-services role Loves staying organized and managing moving pieces Communicates clearly and professionally over email Enjoys following up and keeping tasks from falling through the cracks Takes pride in delivering polished work and catching details before clients do This Role Is NOT For Someone looking for a slow-paced front desk/admin job Anyone uncomfortable with deadlines, follow-ups, or accountability Candidates who prefer to work independently with minimal communication Key Responsibilities - Administrative Assistant Scheduling, Communication & Meeting Support Schedule internal meetings, client meetings, and project calls Draft, edit, and send professional client-facing emails Follow up with clients to collect approvals, assets, and responses Assist leadership with daily administrative tasks and organization Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed Task & Project Coordination (Monday.com) Manage tasks and workflows in Monday.com Ensure deadlines are tracked and deliverables are progressing Communicate with internal team members and contractors to keep projects moving Help organize and document project details and next steps Photoshoot & Vendor Coordination Coordinate logistics for photoshoots and content production Communicate with photographers/videographers and internal staff Ensure timelines, details, and deliverables are clearly communicated Quality Assurance (QA) Review deliverables before they go to clients Catch missing details, errors, formatting issues, or inconsistencies Ensure work is professional, accurate, and ready for client delivery Onboarding Support Assist with onboarding new clients (accounts, tools, documentation) Help ensure new clients are set up for success quickly Requirements Required Qualifications - Administrative Assistant Strong organization and attention to detail Strong written communication skills (email drafting is a big part of the job) Experience with Google Workspace (Gmail, Docs, Sheets, Calendar) Comfortable following up and keeping projects moving Able to manage multiple tasks and shifting priorities Reliable, professional, and accountable Strongly Preferred Qualifications Experience working at a marketing agency or in a fast-paced client-services environment Experience using Monday.com or other project management software Experience coordinating vendors, contractors, or production schedules What Success Looks Like in This Role Leadership is no longer chasing tasks, updates, and follow-ups Clients feel communicated with and supported Projects stay organized and move forward consistently Deliverables go out accurate, polished, and on time Monday.com stays clean, updated, and reliable Why Join Nexvel? Work directly with leadership inside a growing agency High exposure to marketing agency operations and client work Opportunity to grow into operations, project coordination, or account support Collaborative in-office environment where your work has real impact Benefits Benefits / Perks Flexible part-time schedule (25-30 hours per week) In-office role with a collaborative, team-based environment Direct exposure to real marketing agency operations and client work Opportunity to grow into a larger role as the agency expands Direct access to leadership and decision-making Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.) Compensation $20-$22/hour This is not a salaried position but has potential to be full time (Top of range available for strong marketing agency or client-services experience.) How to Apply Please apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.