Project Accounting Assistant

Project Accounting Assistant Morris Plains, NJ | $55,000-$65,000 salary Schedule: Hybrid - 3 days onsite / 2 days remote Training: First 2 months fully onsite About the Opportunity We’re partnering with a well-established regional architecture, design, planning, and engineering firm with offices across the Northeast. The firm supports healthcare, education, community-focused, and mission-driven organizations by helping bring complex design and construction projects to life. They’re looking for a Project Accounting Assistant to support project accounting, billing preparation, project setup, reporting, and financial coordination. This is a great opportunity for someone with an accounting, finance, business, or project administration background who enjoys being organized, working with numbers, supporting project teams, and improving processes. This is not a high-level accounting leadership role. It is a hands-on support role for someone who can help keep projects clean, accurate, organized, and ready for billing. What You’ll Be Doing Support the Project Accountant and Project Managers with project financial coordination. Set up and maintain projects withinERP/accounting systems. Help ensure project information, contract details, budgets, phases, tasks, and billing details are accurate. Assist with project closeout by keeping documentation, financial records, and required checklists organized. Update project status, workplans, budgets, hours, and task information as projects move forward. Prepare and distribute project status, workplan, and financial reports for internal teams. Support monthly billing preparation by gathering required documentation, approvals, and backup. Track consultant invoices and follow up on approvals to help avoid billing delays. Assist with processing and distributing monthly invoices. Help prepare post-billing reports and documentation. Review project financials and documentation for accuracy, missing information, or potential issues. Assist with AR reports, dashboards, graphs, and KPI tracking for project managers and leadership. Help coordinate weekly timesheet approvals and process time corrections before billing. Maintain organized project folders, records, emails, and financial documentation. Communicate with Finance, Operations, Project Managers, and consultants to keep projects moving smoothly. Support additional administrative, accounting, and reporting tasks as needed. What They’re Looking For 3+ years of experience in accounting, finance, billing, project accounting, project administration, or business operations. Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Strong computer skills, especially Excel and Word . Experience with ERP systems, accounting software, or project management systems . Experience with Deltek Vision or Deltek Vantagepoint is a strong plus. Experience in an architecture, engineering, construction, design, or project-based professional services firm is a plus. Strong attention to detail and ability to keep information accurate. Organized, deadline-driven, and able to manage multiple priorities. Strong written and verbal communication skills. Comfortable working with project managers, finance teams, operations teams, and consultants. Professional, dependable, team-oriented, and open to feedback. Ability to work onsite during training and follow the hybrid schedule after training. Why You’ll Love It There This is a strong opportunity for someone who wants stability, structure, and long-term growth in a professional office environment. You’ll be part of a collaborative team that supports meaningful design and construction projects across healthcare, education, and community-focused spaces. Employees enjoy: Full-time, stable opportunity Hands-on training provided Exposure to project accounting, billing, finance, and operations Opportunity to work with project managers and leadership Professional office environment Great role for someone looking to grow in project accounting or finance operations MOHR Talent is an equal-opportunity employer and complies with all applicable federal, state, and local nondiscrimination laws. We provide equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, military/veteran status, or any other protected status. If you believe you have been discriminated against or have concerns about our compliance, please contact our Human Resources department at View email address on click.appcast.io #J-18808-Ljbffr