Senior Clerical Assistant

Senior Clerical Assistant Under the direction of an assigned supervisor, perform a variety of responsible and specialized clerical and typing work in support of an assigned District function; provide work direction and guidance to student assistants and other clerical personnel as assigned. Distinguishing Characteristics: The Senior Clerical Assistant performs specialized clerical duties or provides sole clerical support for an assigned function. Incumbents are required to exercise independent judgment and may be assigned lead duties. Function and Duties: Perform technical responsibilities related to assigned function such as compiling information from a variety of sources and preparing complex reports as required by District, County, State or federal regulations; communicate with other agencies or departments to provide or obtain a wide variety of information. Receive and screen phone calls and visitors; provide information and direct inquiries and visitors to the proper person or office; provide technical information concerning policies and procedures of assigned program or office according to established guidelines. Compose correspondence either independently or from oral instructions; prepare letters, memos and forms, requesting or providing information and letters concerning District information. Prepare, type and duplicate a variety of items including proposals, contracts, reports, agendas, minutes and student records. Maintain master schedule; coordinate and communicate with others regarding meetings, appointments, activities or announcements; schedule and coordinate meetings, conferences and workshops as assigned including assembling, typing and duplicating materials. Maintain financial and statistical records as required by the assignment; compile and organize information; prepare lists, files and other materials. Provide specialized information to others and serve as a resource regarding assigned program or function. Collect and account for fees and other monies received as assigned; monitor and maintain office or program budget according to established guidelines; type requisitions and process invoices according to established procedures. Assure timely distribution and receipt of a variety of records and reports; request or provide information as necessary to assure completeness and accuracy. Operate a variety of office machines such as typewriter, computer, calculator, copy machine, and equipment as required by the assignment; operate dictation equipment to transcribe correspondence, reports and other materials as assigned. Receive, screen and route mail. Maintain confidentiality of a variety of sensitive materials and information. Receive and verify applications for services; recommend status of eligibility for prospective program participants as assigned; maintain records such as enrollment, attendance and absence verification. Prepare and maintain detailed and complex logs, files and records; maintain inventory; order supplies and materials as assigned. Train and provide work direction and guidance to student assistants and other clerical personnel as assigned. Perform related duties as assigned. Knowledge, Skills & Abilities: Knowledge of modern office practices, procedures and equipment. Financial and statistical record keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Telephone techniques and etiquette. Interpersonal skills using tact, patience and courtesy. Oral and written communication skills. Ability to perform a variety of responsible and technical clerical and typing work in support of an assigned District function. Provide work direction and guidance to student assistants and other clerical personnel as assigned. Add, subtract, multiply and divide quickly and accurately. Learn to interpret, apply and explain rules, regulations, policies and procedures. Meet schedules and time lines. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Perform duties effectively with many demands on time and constant interruptions. Plan and organize work. Train and provide work direction to others. Maintain records and prepare reports. Communicate effectively both orally and in writing. Type at 45 words net per minute from clear copy. Understand and follow oral and written directions. Operate a variety of office equipment such as typewriter, computer terminal, copy machine and others as assigned. Demonstrate attendance sufficient to complete the duties of the position as required. Demonstrate mental acuity sufficient to perform the essential functions of the position. Demonstrate empathy, friendliness, patience and responsibility. Be motivated to produce high quality work product. Maintain a work pace appropriate to the position. Education and Experience, Licenses and Other Requirements: Any combination equivalent to: graduation from high school including or supplemented by business courses and three years of increasingly responsible clerical experience. Licenses and Requirements: Some positions in this class may be required to utilize a second designated language. Some positions in this class may require a valid California driver's license. Working Conditions: Environment: Office environment. Physical Abilities: Dexterity of hands and fingers to operate a computer, typewriter and other office equipment; hearing and speaking to exchange information in person or on the telephone; and seeing to read and type reports from detailed copy and maintain files and records. GovernmentJobs.com