Administrative Associate II

Job Title: Administrative Associate II Agency: Texas A&M University Department: Vet Med Small Animal Medicine & Surgery Proposed Minimum Salary: Commensurate Job Location: College Station, Texas Job Type: Staff We are seeking an Administrative Associate II to provide administrative support for educational related activities for the department. The role requires discretion and independent judgment with respect to matters of significance. What You Need To Know Salary: Will be commensurate based on the selected hire’s education and experience. Location/Schedule: College Station, TX / Part-Time Required Education And Experience High school diploma or an equivalent combination of education and experience Two years of experience in office administration Preferred Qualifications Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.) Experience in working with students Customer service experience Problem solver Experience in higher education Bachelor's degree or equivalent combination of education and experience Knowledge, Skills, And Abilities Ability to work cooperatively with others. Knowledge of word processing, spreadsheet, database, and presentation applications. Interpersonal and communication skills. Planning and organization skills. Essential Duties/Tasks Administrative Support Provides administrative support for Program Coordinator Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring. Ensures compliance with office policies and procedures. Assists Program Coordinator with pulling reports as needed. Processes and tracks student absences. Serves as primary or backup administrative support to assigned functional areas. Clinical Grade Coordination Monitors submission of 4th year evaluations and sends reminders to faculty. Assists with pulling monthly reports for student evaluations of clinicians. Clinical Scheduling Assistance Assists with the creation of the 4th year rotation schedule. Assists with Small Animal Emergency and Small Animal Primary Care student schedules. Assists with Small Animal Primary Care Off-site scheduling. Exam Proctoring Proctors students with accommodations during exams. Assists with scheduling exam makeups and proctors students during makeup exams. Assists with scheduling student exam reviews and monitors students while reviewing their exam. Provides support for exam processing and assessment platforms. General Support Gathers information and conducts research in support of the departmental administrators. Analyzes requirements for projects or initiatives. Assists with documentation reviews and updates. Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr