Administrative Assistant

Administrative Assistant First Fed Port Angeles, Washington, United States About this position Who We Are First Fed is a local community bank on an exciting growth trajectory with 15 locations including 11 full-service branches in Western Washington. First Fed was recognized by the Puget Sound Business Journal as a Best Workplace and a Top Corporate Philanthropist. By popular vote, First Fed received awards for Best Bank in The Best of the Northwest , Best Banker in Readers’ Choice by Cascadia Daily News, and Peninsula Daily News named us B est Bank on the Olympic Peninsula . We also received a Best-In-State bank award from Forbes. For over 100 years First Fed has served our customers and communities throughout the PNW. We’ve donated over $9 million to non-profit organizations in the past 8 years through our foundations, sponsorships, direct donations, and matched employee donations. Our amazing team has volunteered over 25,000 hours in the past 5 years – many by using our benefit of 3 paid volunteer days per year! We welcome applicants from all backgrounds – our diversity makes us stronger. Join our award-winning team! Our Values Optimism : We are positive and decisive. We believe the future will be better than the past. Our attitude demonstrates persistence which leads to success. Initiative : We are self-starters and find innovative solutions. We are courageous, entrepreneurial, and passionate. We take action for good. Respect : We include individuals from diverse backgrounds and with different perspectives. We are committed to honoring and serving others. Growth : We learn and adapt so we can continually improve. We believe in personal growth through grit and determination. Ownership : We are invested in our endeavors. We are accountable and take responsibility for our actions and decisions. Position Purpose Under the general direction of the Executive Assistant, the Administrative Assistant serves as the first point of contact for visitors, vendors, and incoming inquiries, representing First Fed in a professional and welcoming manner. This position performs a variety of clerical and administrative duties that support efficient office operations, departmental objectives, and organizational growth. The Administrative Assistant provides high-quality customer service to internal and external customers, and supports a collaborative service culture, while assisting the Executive Assistant and other departments as needed. The Administrative Assistant is expected to consistently deliver high-quality customer service while ensuring compliance with policies, procedures, and regulatory requirements. The incumbent must demonstrate professionalism, discretion, collaboration, and a commitment to teamwork while effectively supporting both internal and external stakeholders. Essential Functions Reception / Administrative Support: Maintain exceptional customer service by providing a warm, professional greeting to all people entering FirstFed. Monitor and assist with emergency response procedures, security and fire alarms. Escalate security and facilities concerns. Receive and sort incoming mail and deliveries in a timely manner. Monitor and maintain visitor access using the visitor log and sign in / sign out process while maintaining awareness of security procedures. Provide information to visitors and direct individuals to the appropriate personnel or destination. For the Call Center: Assist with weekly mailings, monitor general email inbox (ask us) and assign. Monitoring voicemail box, assigning call back tasks to the appropriate contacts via Salesforce. Use active listening skills to identify and uncover internal needs. Schedule appointments for vendors, and act as point of contact for vendors. Provide general clerical and administrative support to departments within the Port Angeles Admin Building. Ensure the common admin building areas are equipped with supplies as appropriate and are clean and presentable to visitors. Maintain lobby appearance. Maintain keys for Admin and Company vehicle. Management of Administration Hotel Room reservations. Ensure compliance with Bank Secrecy Act (BSA) regulations and other federal and state regulations pertinent to this position. Complete annual BSA training in a timely manner in accordance with BSA regulations and internal policies and procedures. Maintain regular and predictable attendance. Perform related duties and responsibilities as required Qualifications & Requirements High School Diploma or certified equivalent. Requires 2-4 years of relevant experience in a receptionist and/or administrative assistant role. Poses demonstrated interpersonal skills, along with the ability to demonstrate and maintain professional, outgoing, and pleasant demeanor at all times. Be willing and able to provide efficient and courteous customer service and support via telephone and in person, along with excellent organizational, communication, and administrative skills. Demonstrate the ability to work successfully with persons who exhibit many types of personalities and behaviors is necessary. Maintain a working knowledge of the First Federal organization and functions including locations and personnel at those locations. Develop and maintain a sound knowledge of First Federal policies, procedures, and systems will be necessary. Possess good technical skills including proficiency with personal computers and associated operating systems and software applications is required; keyboarding skills of 35-40 wpm desired. Demonstrate the ability to communicate effectively in verbal and written formats. Physical Requirements The work requires the ability to operate office machines and equipment, such as personal computers, printers, copying machines and telephones. The work requires the ability to communicate clearly with customers, coworkers, and others in person and on telephones. Work activities involve combinations of sitting/standing for extended periods. Pay Range The pay range for this position is $19.44 - $33.05 per hour The typical hiring range for this position is $19.44 - $22.31 per hour The incentive plan for this position is the Partnership Incentive plan. It is paid out quarterly with a 5% target payout. Employees will be eligible for our benefits package including medical, dental, and vision insurance, paid time off, retirement plans (401k with company match and Employee Stock Ownership Plan), gym membership reimbursement, discounts on our banking products, and more! Additional information on our benefits package can be viewed at As a community Bank, we know the power in bringing people together from all walks of life. Our communities are beautiful and strong because of their diversity, and it’s important to us that all of our locations reflect the unique diversity of the places we live and work. We are passionate about hiring the very best talent and welcome applicants from all backgrounds. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran If you are a person with a disability and need a reasonable accommodation to use our online job search or application tools, please email Human Resources via View email address on click.appcast.io or call View phone number on click.appcast.io. Note: This contact information is reserved solely for job seekers requesting accessibility assistance or accommodation in the application process. Messages left for other purposes may not receive a response. #J-18808-Ljbffr