Clerical Assistant III

Job Title

This recruitment will be used to fill one (1) full-time position working 06 hours per day, 09 months per year. Under the general supervision of the site administrator, performs complex and responsible clerical work of above average difficulty; has responsibility for an area of a site's activity, which may include directing the work of other clerical employees; and performs related duties as assigned. SPECIAL NOTE: Some positions require fluency in a language other than English. If fluency (written and spoken) in another language is required, that position may be required to translate written materials and information to go home to non-English speaking parents or guardians, interpret for non-English speaking parents or guardians during conferences, or in phone conversations, and interact with the non-English speaking community providing translations as necessary.

Requirements / Qualifications

High School graduation or equivalent, two years of experience performing varied and responsible clerical work; and six months experience using a computer database program - or - such alternative the personnel commission may find desirable. Experience using Aeries is highly desirable. License: A valid Class C California Driver License. Other: An automobile to be used in the course of work that meets the current legal requirements for vehicle operation in the state of California. Must maintain insurance coverage for vehicle and provide proof of coverage to the district. A DMV driving report is required prior to employment. This recruitment will be used to fill one (1) Full-time position working 8 hours per day, 10 months per year. Constant sitting; occasional standing, walking, bending and stair climbing; requires the use of hands and fingers to perform repetitive hand/finger movements for activities such as but not limited to using a keyboard and 10-key; the ability to hear and speak in order to communicate effectively; the ability to see numbers and words posted on invoices, work orders and computer programs, and the ability to lift and carry 15 pounds. Answers to Clerical Supplemental Questionnaire.

Attach Clerical Supplemental Questionnaire (Found as an attachment in application received email) or on Job Description

• Resume

Comments and Other Information

Performs complex and responsible clerical work involving the analysis of a variety of source materials, and a thorough familiarity with applicable laws, policies, and procedures in the area of assignment. Compiles a variety of narrative and statistical reports, devising non-routine forms to secure data, and may determine proper format for finished reports. Initiates and answers telephone calls, furnishing information as needed. Answers questions and prepares correspondence that requires searching for and abstracting technical data. Types letters, memorandums, bulletins, case studies, newsletters and a variety of reports from brief verbal instructions, written rough copy, dictation machine, handwritten notes, or independently composed. Devises procedures which may expedite efficient operation or implementation of a program, service, rule or regulation. Contacts parents, teachers, students, or others to collect or disseminate information; maintains specialized records and generates reports related to the records. Completes procedures for student enrollment and drops. Sets up and maintains cum records. Obtains, evaluates and sends official transcripts. Maintains permanent record cards. Posts data using computers, on-line terminals to the County, or by hand, to specialized records. Prepares lists for such uses as failure notices and graduation; maintains student attendance records, verifies absences and posts information for attendance reports. May receive money and issue receipts.