Executive Assistant

Our client is a real estate developer seeking a polished, proactive Executive Assistant to provide high-level support to a senior executive while also assisting with day-to-day office operations. This is a fully onsite role suited for someone who is highly organized, personable, adaptable, and comfortable working in a fast-paced environment.ResponsibilitiesManage a complex and frequently changing executive calendar, including meetings, calls, and appointmentsProvide front-of-house support (sitting at reception) including greeting visitors, answering phones, coordinating conference rooms, and arranging catering and refreshmentsHandle occasional personal support, including meal orders, gifts, restaurant reservations, and other requestsCoordinate domestic and international travel, including flights, accommodations, and itinerariesServe as a point of contact for building management, vendors, and external service providersAssist with office projects, maintenance, supplies, and general workplace needsPrepare expense and travel reimbursement reportsSupport company events and special projects as neededMaintain organized files, records, and reference materialsAnticipate executive needs and provide thoughtful, high-touch supportQualificationsBachelor's degree required3-5+ years of administrative or executive support experience; more experienced candidates are also encouraged to applyStrong proficiency in Microsoft Outlook, Excel, PowerPoint, and WordExcellent calendar management, organizational, and communication skillsPolished and professional when interacting with executives, clients, and visitorsOutgoing, engaging, and service-oriented personalityStrong attention to detail and ability to manage changing prioritiesPatient, positive, proactive, and willing to go above and beyondThis is a full-time, fully onsite opportunity in New York City with standard business hours and some availability via phone or email outside of regular hours.