Production Planner

The Cultural Affairs Department is recruiting for one full time Production Planner to work at the Johnson Symposium. This position is responsible for planning, coordinating, and implementing resources and services associated with activities held at Johnson Symposium Center (JSC). Coordinates maintenance of equipment and facility related to events. Participates in supervision of support staff, contract labor and vendors. Works a flexible schedule that requires some evenings and weekends. This position is benefits eligible. About Our Institution Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions: Academic Support & Student Success Allied Health Career & Technical Education Arts, Humanities, & Social Sciences Science, Mathematics, Engineering, & Physical Education Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community. Living in the Area Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike. Plans, develops, schedules and implements the production resources and event services required for each JSC event within required time limits and to customer satisfaction Obtains event specifications, event riders, permits and documentation from clients, vendors, and other departments as required Advises producers, lighting and sound designers, on the technical specifications, costs and usage of production resources (stage lighting, sound, multi-media, rigging, costuming, set design, cinema and custom resources) required for the individual production, and supervises the implementations of approved technical designs Operates, monitors, and maintains facility equipment in accordance with manufacturer guidelines and industry standards Communicates in a professional, effective, and timely manner with facility users, clients, event staff, and vendors Utilizes room management system to book events and generate event agreements; coordinates invoicing, payment and deposits using established college procedures Operates, maintains and safeguards assets of the assigned facilities for Victoria College, including supervising the use and maintenance of production and event resources Assists in recruiting, training, assigning and supervision of volunteer or paid event staff Orients event producers to safety, appropriate city ordinances, fire code, technical characteristics and other areas of facility operations; facilitates the use of the facilities by producers and others engaged by or renting the facility Arranges for repairs and replacements of equipment and resources within budgetary constraints; implements preventive maintenance on equipment Designee responsible for the event facility and Victoria College interests unless specifically designated otherwise Monitors events to facilitate operations, respond to emergencies/problems, and proactively handles resource issues Assists with the preparation of production budgets and timelines; maintains inventory and orders specialized supplies. Makes recommendations to supervisor regarding capital purchases of facility equipment. Provides feedback and periodic reports for stakeholders Proposes ideas to improve services Ensures compliance and satisfaction of external and internal clients Communicates and fosters relationships with facility clients and patrons Operates personal computer to access e-mail, electronic calendars and other basic office support software Uses various software applications, such as word processing, spreadsheets, databases, and graphics software to enter, create, assemble, manipulate and/or format data and/or reports Full-time position with hours that may vary day/night depending on events Understands that Cultural Affairs hours of operations differ from Victoria College’s main campus and academic calendar; and complies with event facility hours of operations as driven by client need and event schedules Serves as back-up for Production Services Planner—LJWCPA Receives requests for campus usage and refers to the appropriate venue manager; for areas without a venue manager, coordinates booking, agreements, billing, resources, and usage implementation. Assists with production resource implementation at additional Cultural Affairs and Victoria College activities, both on- and off-campus Performs related work as assigned Other duties as assigned by supervisor. Bachelor’s degree required (or 5 years of relevant experience in lieu of degree) Two or more years of demonstrated experience working in production or technical operations in a performing arts venue, rental facility, or similar facility preferred Ability to gain a working knowledge of techniques, methods and procedures of theatre, dance, and music productions, cinema, and presentations including stage, set, sound and lighting design and implementation; stage management; computerized lighting systems; stage carpentry; event coordination. Demonstrated high level of initiative, persistence in completing assignments, and ability to manage multiple projects simultaneously. Ability to work a flexible schedule of day, night, weekend and holiday depending on events assigned Demonstrated expertise with office equipment including computer, scanner and fax; experience with computer software including Microsoft Office required Excellent customer service, written and oral communication skills; effective interpersonal and critical thinking skills; ability to exercise tact and discretion Must be able to read and understand safety information, policies and procedures Must be able to follow written and oral instructions Must be able to work without close supervision Must be willing to assist facility users and Victoria College personnel as appropriate Work collaboratively, communicate and foster relationships with clients, patrons, volunteers, vendors and paid staff Must have a valid Texas Driver’s License and reliable transportation While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, keypads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. Will be required to push and pull as part of event set up. Must frequently lift and/or move up to 50 pounds while loading and maintaining event set up equipment. Must be able to perform physical tasks such as those listed above from an elevated position (ladder, lift, etc.). Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate. #J-18808-Ljbffr