Administrative Support Specialist

Position Proceeds with all day-to-day functional specific operations, and applies IT systems. Prepares specialized routine report and correspondence, and/or statistics. Maintains records and filing systems; types and/or enters data into computer systems, including Office application or specialized software packages. Completes routine reports, in order to support decision processes in the area assigned Performs the administration of programs, projects, and/or processes specific to the organization unit served. Impacts: In Administration / Customer Services: Selects from among clear choices based upon defined procedures and practices, to address changing work situations appropriately. Thinking and portfolio of acting options cover a number of routines, and latitude is permitted to address topics with appropriate processes. Unexpected situations, however, typically needs technical assistance or authorization. Positions are expected to cope effectively with multiple choice situations in number of assigned processes and routines. Thinking is about applying or even adapting the "right" procedure to a process or an issue arising. Key Responsibilities: Deliver full range service in a defined and focused technical or administrative area of work, while clear input / output relations and generic and /or work specific guidelines, procedures are given or available. Positions need basic level of theoretical and practical know how, skills and typically some level related years of experience, in specialized processes, techniques and systems used in office. Position operates major parts or full spectrum of dedicated specialized standard software packages. Incumbents may handle routine and non-complex practical enquiries and procedures from internal or external customers Deliver a limited range of practical, technical, operative and/or clerical processes within an area of work. Knowledge of standardized work routines and methods, general facts and information is necessary, usually acquired through training on the job. Position operates with dedicated, limited range of user interfaces or functionalities in standardized software programs, strictly related to their specific processes. Customer Services functions gather and file information gained in routine customer contact calls. Higher level: Handling inbound calls, in basic 1st level support situations, while handling majority of request in the basis of given procedures. Lower level: Outbound calls, operating with given frame of structured information requested. Experience: 2 year vocational training + up to 1 year experience needed. Knowledge: Basic knowledge and experience of principles, procedures, work routines and skills in the related field of work, gained through structured and focused two-year vocational training period. SAP experience required. SAP skills are required. MsWord/MsExcel - Intermediate user This is a backoffice role. Excellent Data Entry skills. Excellent attendance is a must. Notes: 7:00 to 16:00 VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. VIVA