OPS ADMINISTRATIVE ASSISTANT II - 64801958

Ops Administrative Assistant II - 64801958

This is an independent, highly responsible, and complex administrative position serving as administrative support to the Bureau of Child Health Quality. This position makes decisions with minimum supervision/instructions and anticipates the administrative needs of the bureau. This position works under the supervision of the CMS Child Health Quality Bureau Chief.

Your specific responsibilities include:

• Representing the Bureau Chief in contacts with public officials, other government agencies and carrying out assignments given by the Bureau Chief.
• Assisting in the daily administrative activities of the office, including answering telephones, mail distribution and supply requisition and distribution.
• Providing clerical and administrative support to the Bureau Chief, Unit Directors and Staff.
• Acting as liaison with other bureaus pertaining to various administrative processes, policies, and procedures.
• Maintaining Bureau Chief calendar.
• Coordinating travel arrangements, preparing itineraries, preparing and submitting travel reimbursements and tracking travel expenditures for the Bureau.
• Coordinating meetings, including the scheduling of meeting rooms, preparation of agendas, materials, and meeting justifications.
• Coordinating and making arrangements pertaining to conference calls.
• Responsible for negotiating contracts of offsite meeting rooms.
• Processing routine correspondence and drafting responses.
• Performing special assignments and other duties as assigned by the Bureau Chief.

Required knowledge, skills, and abilities include:

• Excellent written, verbal, communication and customer service skills.
• Ability to perform accurate, thorough work, follow instructions and conduct thorough follow-up to ensure tasks are documented as completed.
• Ability to understand and apply federal and/or state rules, regulations, policies and procedures.
• Basic word processing and spreadsheet skills, including the ability to create spreadsheets and reports.
• Ability to plan, organize, prioritize, coordinate, and carry out work assignments.
• Ability to work independently and to effectively handle multiple tasks.
• Ability to establish and maintain effective working relationships with others.
• High level of computer competency.
• Skilled in professional use of Microsoft Office Suite.
• Knowledge of the procedures for handling State Travel Authorizations and Reimbursement.

Qualifications include:

• Minimum: High School Diploma or GED.
• Microsoft Software experience (Word, Excel, Outlook, and Teams).
• Administrative experience (3 - 5 years preferred).

Where you will work: 2020 Capital Circle SE, Tallahassee, FL 32399 (Leon County). This is not a remote position.