Accounts Payable Specialist III

Kratos is looking for an Accounts Payable Specialist III for their Corporate Office in San Diego, CA. This position is an on-site position with the potential for a hybrid work schedule (2-3 days in the office and the remaining time remote) after completing on-site training.

Kratos Defense & Security Solutions, Inc. (NASDAQ:KTOS) develops and fields transformative, affordable technology, platforms, and systems for United States National Security related customers, allies, and commercial enterprises.

At Kratos, we encourage an entrepreneurial spirit balanced with discipline. We work hard, and take care of our customers, employees and families. Recognized as thought leaders in our industry, we are motivated by creating and delivering innovative solutions to our nation and global customers. We proactively build trusted relationships with our peers, partners and customers, and take ownership for our actions always striving to do the right thing.

Kratos offers medical, dental, vision, life, short and long term disability insurance, 401(k) savings plan, Employee Stock Purchase Plan (ESPP), paid time off, paid holidays, tuition reimbursement, and more.

GENERAL JOB SUMMARY:

The Accounts Payable Specialist III will be primarily responsible for managing high volume expense reporting, purchasing card (P-Card) transaction processing, and complex invoice workflows. This role ensures all expense submissions, P-Card charges, and vendor invoices are reviewed for compliance, accurately coded, appropriately approved, and processed in a timely manner. Additional responsibilities include researching discrepancies, coordinating with internal stakeholders, and supporting audit and month end activities.

ESSENTIAL JOB FUNCTIONS:

• Review, validate, and process employee expense reports, ensuring full compliance with Company travel policies and government contractor regulations.
• Administer and reconcile purchasing card (P-Card) transactions, including oversight of receipts, coding accuracy, policy adherence, and monthly cardholder statement verification.
• Perform detailed invoice processing, including three-way match reviews, coding, approval routing, and entry into the financial system.
• Monitor, research, and resolve discrepancies related to expense submissions, P-Card activity, and vendor invoices.
• Maintain organized and up to date vendor and P-Card program documentation.
• Execute check matching and support payment processing workflows.
• Respond to inquiries from internal customers and vendors, providing clear guidance and issue resolution.
• Assist with month end close, including account reconciliations and preparation of AP related schedules.
• Provide documentation and support for internal and external audits related to expenses, P-Cards, and accounts payable.
• Identify and recommend opportunities for cost control, process improvement, and enhanced compliance.
• Perform additional duties as assigned.

SUPERVISORY RESPONSIBILITY:
This position does not have supervisory responsibilities.

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to maintain sensitive and confidential information as required by government standards
• Skilled at organizing and prioritizing workflow to meet deadlines
• Ability to interact effectively with peers and supervisors
• Ability to interact appropriately with the public
• Ability to adhere to workplace rules and policies and procedures
• Ability to analyze and solve problems
• Strong computer skills and ability to multi-task within multiple systems and across projects
• Excellent written and oral communication skills
• Strong organizational skills and attention to detail
• Ability to work independently or as a team and adapt as needed
• Proficient in Excel preferred

EDUCATION AND EXPERIENCE:

• High School diploma or equivalent
• Minimum 3 years demonstrated Accounts Payable experience working in a fast-paced environment
• Knowledge of accounting policies and practices
• Experience working with purchasing cards and reconciling p-card statements
• Experience with PO processing (3-way match)
• Experience with Deltek Costpoint preferred
• Experience with expense reports for government strongly preferred
• Experience with an expense reporting software, such as, Concur or Chrome River preferred
• Experience working in a government contracting environment preferred

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Office environment
• Ability to stand and sit for long periods of time
• Ability to perform repetitive motion (keyboarding, 10-key, phones)
• Ability to lift up to 10 pounds

TRAVEL REQUIREMENTS: None