Accounts Receivable Specialist

Job Description

Job Description

Why Work at SMA America

At SMA America , we believe in Energy that Changes . Since 1981, we've been developing innovative solar technology that simplifies, secures, and enhances the performance of photovoltaic systems — all while pushing the boundaries of what's possible in clean energy.

But we're not just transforming power — we're empowering people.

We've built a culture where bold ideas are welcomed, collaboration is second nature, and your career growth truly matters. With our Rocklin, CA headquarters as the hub, we offer a hybrid work model, competitive benefits, and a team-driven environment where your impact is seen and felt.

Whether you're a sales expert, service pro, or engineering innovator, if you're ready to join a purpose-driven team committed to shaping the future of energy — we'd love to meet you.

Accounts Receivable Specialist
Rocklin, California

WORK AUTHORIZATION
Candidates must be authorized to work in the United States on a full-time basis without the need for current or future visa sponsorship. We are unable to sponsor or take over sponsorship of an employment visa at this time.

AI-GENERATED APPLICATION MATERIALS
We review all resumes and application materials for AI-generated content. Submissions that show evidence of AI manipulation, including AI-written resumes, cover letters, or responses, will be disqualified from consideration without further review. We want to hear your authentic voice and see your genuine experience.

PURPOSE OF THE POSITION
The Accounts Receivable Specialist is responsible for managing all aspects of customer accounts receivable for a project based business. This position works directly with external customers and partners closely with Sales, Billing, Legal, and Customer Service to secure the company's collateral position, resolve account issues, and ensure payments are received in a timely manner. A significant portion of the role is account reconciliation and cross functional problem solving rather than collections activity alone. This is a hybrid role based out of our Rocklin, CA headquarters, with in-office presence typically required on Tuesdays and Thursdays, with flexibility for additional in-office days as needed.

PRIMARY DUTIES / RESPONSIBILITIES

• Collaborate with multiple departments to manage accounts receivable, including milestone accounts, to ensure timely payments from customers through account statements, reconciliations, reminders, demand letters, and payment plans as needed.
• Perform account reconciliations and partner cross functionally with Sales, Billing, Legal, and Customer Service to research and resolve billing disputes, short payments, and account discrepancies.
• Manage Credit Security, e.g. UCC-1 filings, lien recordings and releases, preliminary notices, notice of completion closeouts, and associated renewals to secure the company's financial interests and collateral position.
• Manage the U.S. accounts receivable mailbox and respond to customer and internal inquiries in a timely manner.
• Manage and update the AR BI Report and other accounts receivable reports.
• Manage and maintain the A/R database, including all accounts receivable collection activity.
• Review credit applications and manage customer credit limits.
• Evaluate accounts receivable bad debt risks on a monthly basis and prepare write-off documents as needed.
• Support all company audits, including external auditors, internal auditors, and government agencies.
• Prepare documentation in the event of customer bankruptcy, including proof of claims.
• Assist Tax Manager with the collection and organization of documentation for tax filings, audits, and other supporting requirements.
• Support other accounting tasks such as Concur management, Amex reconciliation, check deposits, and accounts payable support as needed.
• Other duties as may be required or assigned.

REQUIRED RELEVANT PROFESSIONAL EXPERIENCE

• Bachelor's degree in accounting, finance, business administration, or a related field, or relevant years of experience in accounts receivable, accounting, or finance required.
• Minimum of 3 years of accounts receivable experience.
• Accounts receivable experience in the construction industry or another project based business, including milestone or progress billing.
• Demonstrated ability to collaborate with cross functional teams, including Sales, Billing, and Legal.

PREFERRED QUALIFICATIONS

• SAP experience, S4HANA preferred. Training available for candidates who bring the required accounts receivable and construction billing experience.
• Experience with credit security instruments, including UCC-1 filings, lien recordings and releases, preliminary notices, and notice of completion closeouts.
• Credit limit management and credit review experience.
• Experience preparing bankruptcy proof of claim documentation.
• Working experience in an international company.
• Spanish and/or German language proficiency.

OTHER SPECIALIZED SKILLS

• Strong analytical and problem-solving skills with experience in accounts receivable and customer credit management.
• Excellent interpersonal, organizational, and written and verbal communication skills, including professional written and verbal English, with the ability to communicate directly and effectively with customers.
• Proficiency in Microsoft Office Suite including Word, PowerPoint, and Excel.
• Strong attention to detail and a high level of accuracy required.
• Knowledge of economic and accounting principles and practices.

WE OFFER

• Salary range of $72,000 to $79,000 annually, dependent on experience and qualifications.
• Comprehensive benefits including health, dental, and vision coverage, including $0 premium options.
• Hybrid work schedule: in-office Tuesdays and Thursdays, with remote flexibility on other days.
• 401(k) plan with company match.
• Opportunities for professional development and training.

Our EEO Policy

We are an equal opportunity employer and we make our employment decisions on the basis of merit and without regard to one's race, color, creed, sex (includes gender, pregnancy, childbirth and related medical conditions), gender identity, religion, marital status, age (over 40), national origin or ancestry, physical or mental disability (includes HIV/Aids), medical condition (cancer, genetic characteristics), veteran's status, sexual orientation, or any other consideration made unlawful by law.

In accordance with applicable law protecting qualified individuals with known disabilities, SMA will attempt to reasonably accommodate qualified applicants with known disabilities, unless doing so would create an undue hardship on SMA. Any qualified applicant with a disability who believes he or she requires an accommodation in order to perform the essential functions of the job for which he or she is applying should identify the accommodation(s) needed in the application.

Our Privacy Policy

During your job application or recruitment process with us: (a) SMA may collect your personal information directly from you, such as when you submit your application and resume on our online portal or when you have job interviews with us. We may also obtain your personal information from third parties, including but not limited to your former employers, background or employment check service providers or third-party recruiters; and, (b) SMA may use or process applicants' personal information for relevant purposes including but not limited to general communications with you, identity verification, background or employment checks, determination of eligibility, and making hiring decisions. For successful job applicants who become SMA's staff, we may retain and integrate your personal information collected during the recruitment process into your records at SMA. For unsuccessful job applicants, [SMA may retain your application for internal records or for future recruitment purposes].

If you are a California resident, you have specific rights regarding your personal information under the California Consumer Privacy Act of 2018, as amended including by the California Privacy Rights Act of 2020, and its implementing regulations (the "CCPA"). This Company Personnel and Covered Individuals Privacy Notice for California Residents issued by SMA is applicable to you and explains your CCPA rights and our collection, use or disclosure of your personal information.

If you have any question regarding our privacy policy, please contact us at View email address on ziprecruiter.com