Accounts Payable Specialist

Full-time

Description

ACCOUNTS PAYABLE SPECIALIST - SACRAMENTO

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. 

THE OPPORTUNITY

Weintraub Tobin is seeking a full-time, on-site (40 hours per week) Accounts Payable Specialist to join our Accounting and Finance team in our Sacramento office. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reimbursements, and firmwide payment transactions while delivering exceptional internal and external customer service and ensuring compliance with the Firm's accounting policies and procedures. This position reports directly to the Firm's Chief Financial Officer and is based in Sacramento, California. 

The ideal candidate is highly analytical, detail-oriented, and organized, with the ability to learn quickly, think critically, and manage competing priorities in a fast-paced, high-volume environment. 

Requirements

RESPONSIBILITIES

• Prepare and process high-volume vendor payments, including checks, ACH, wire transfers, and other electronic payment 
• Review invoices and reimbursement forms for appropriate approvals, coding, and supporting documentation
• Processes employee expense reimbursements
• Maintain organized and accurate accounts payable records, files, and supporting documentation
• Review, match, and code invoices to appropriate cost codes in the accounting system
• Respond promptly to vendor and employee inquiries regarding payment status and accounts payable transactions
• Reconcile all vendor statements on a monthly basis
• Ensure timely processing of invoices while maintaining accuracy and meeting payment deadlines
• Processes and generates Firm invoices
• Makes collection calls
• Provides other duties as needed and assigned by Firm management

SKILLS AND ABILITIES

• 1-4 years of accounts payable or light bookkeeping experience in a law firm or professional office environment is preferred 
• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field is preferred
• Proficiency in Microsoft Office, particularly Excel and Word
• Experience with Orion or similar accounting software is a plus
• Strong attention to detail with a high degree of accuracy
• Excellent organizational, analytical, and time management skills
• Ability to manage multiple priorities in a high-volume, deadline-driven environment
• Strong customer service and interpersonal skills with the ability to communicate effectively with vendors, attorneys, staff, and Firm leadership
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality regarding financial and client information

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Salary range: $50,000-$65,000 (based upon years of experience)

NOTE: We are not currently accepting inquiries from recruiters or recruiting agencies. All applications must be submitted directly by the candidates.