Administrative Assistant

Campus Administrative Assistant

The campus Administrative Assistant will provide general administrative support to Campus Director and on campuses with a Practical Nursing (PN) Program, support PN program management.

The Administrative Assistant will

1. Answer multi-line phone system and routes calls promptly
2. Answer all calls within an average of 4 to 5 seconds
3. Greet and monitor visitors, determine their needs, and notify the proper person/office
4. Perform general clerical duties such as faxing, addressing correspondence, and word processing support as required
5. Receive and sort mail
6. Enter, monitor, and update student and/or alumni information into CampusVue
7. Place orders and create stipend disbursements in Campus Nexus Finance (CNF)
8. Maintain electronic and/or paper files and records for students and/or employees, as directed, maintaining confidentiality at all times
9. Prepare and maintain faculty files, accrediting forms for faculty.
10. Coordinate check requests, p-card requests and reconciliation, and/or processing of campus invoices to Accounts Payable
11. New term, end of term, graduation preparation duties (eg, ordering uniforms, badges, laptops, certificates, pins, etc.)
12. Special event administrative support
13. Serve as temporary back-up for Education Administrative Assistants
14. Complete special projects as assigned
15. Support PN Program management with routine, as well as, more advanced administrative support including but not limited to preparation for Board of Nursing Examiners monthly meetings and other requirements.

Position Requirements:

• High School Diploma or GED required
• 2 years related work experience required
• Excellent customer service skills
• Maintain a professional, lobby environment for all visitors
• Proficiency in word processing and spreadsheets to generate form letters and memos
• Must possess good working knowledge of English, spelling, grammar and punctuation
• Ability to operate standard office machines
• Proficiency in word processing and spreadsheets and database software with ability to create spreadsheets and databases

About our company:

Porter and Chester Institute, a trade school in Connecticut and Massachusetts for 75 years, adheres to one basic vision: to educate and train our students to the level that will make them competent employees. With 9 campus locations throughout Connecticut and Massachusetts, we offer training in such trades as Automotive Technology, HVAC-R, CAD, Electrician, Plumbing, as well as Medical Assisting, Dental Assisting, Practical Nursing and Computer & Technology.

Our support staff, including Admissions, Financial Aid and other administrative professionals, to our qualified Instructors are focused on making the students' experience a fulfilling and enriching one, both professionally and personally.

We are an Equal Opportunity Employer.