Executive Assistant

Description JOB DESCRIPTION: The Executive Assistant will provide high-level administrative support to the President and Executive team with professionalism and in a manner that reflects positively on the organization. ESSENTIAL DUTIES AND RESPONSIBILITIES: Manage sensitive matters with confidentiality and discretion, especially decisions directly impacting the operations of the company. Sustain a daily calendar of meetings and events; schedule and attend meetings on behalf of executives, taking notes and recording minutes. Organize complex calendars and schedules, resolving any scheduling issues. Plan and coordinate company events and culture/philanthropy activities. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization. Arrange travel and accommodations for members of the Executive Team; prepare expense reports. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to appropriate staff. Draft and prepare correspondence for internal announcements, leadership meetings, and organizations that executives are involved with. Receive incoming communication or memos on behalf of the Executive Team, review contents, determine importance, and summarize and/or distribute contents to appropriate staff. Conserve the time for members of the Executive Team by reading, researching, collecting, and analyzing information as needed in advance. Perform office tasks including maintaining records, ordering supplies, sorting and distributing mail, etc. DEPARTMENT JOB FUNCTIONS: Integrate Company’s Vision in daily work operations. High level of responsibility regarding use of company resources. Use of excellent ethical business practices and good judgment in dealings. Promote positive teamwork with ability to work in self‑directed work environment. Sustain detailed product knowledge for existing and new products. Maintain system knowledge of internal software. Maintains an organized work environment. Remain current regarding Pleasurecraft Engine Group’s Goals & Missions and ensure compliance in area of control. Effective stewardship of the Company’s financial resources. PREFERRED ATTRIBUTES: Has a strong business sense and can decipher priorities and make sound judgment calls when needed. Ability to function well in a high‑paced environment; perform additional duties as assigned by the Executive Team. Able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Have team‑oriented experience and approach. Dedicated to meeting the expectations of the President and other members of the senior staff. Ability to think outside of the box with a sense of urgency. SKILLS AND QUALIFICATIONS: Associate degree in a business‑related field of study or equivalent level of experience. 3-5 years of experience in a professional office setting. Experience in a manufacturing setting preferred. High level of interpersonal skills to handle sensitive and confidential situations. High level of written and verbal communication skills. Advanced user of MS Office solutions. Experience in internet research. Good problem‑solving skills. High attention to detail in composing, typing and proof‑reading materials. Demonstrated ability to handle multiple tasks, establish priorities and meet deadlines. A professional demeanor with positive customer service to internal and external customers. #J-18808-Ljbffr