Bookkeeper

Bookkeeper

Richland County School District One, South Carolina Classification Description Classification Title: Bookkeeper FLSA: Non-Exempt 220 Day Salary Range: $33,121.25 - $46,165.47 240 Day Salary Range: $37,170.43 - $55,023.36

General Statement of Job: Under occasional supervision, performs specialized clerical work requiring the application of basic bookkeeping principles and practices in the maintenance of school financial records. Reports to the Principal.

Specific Duties and Responsibilities

Essential Functions:

• Prepares, analyzes and reconciles financial accounting reports and data for the review of District administration and state and federal agencies.
• Processes a variety of forms and reports to ensure proper and complete accountability of funds.
• Examines and checks documents for conformity with District policies and federal and state laws and regulations.
• Computes and verifies bills for service, invoices, purchase orders and/or other data for accurate recording and processing; processes all accounts receivable and payable; receives, records and deposits cash receipts; disburses and mails checks; balances accounts; reconciles vendor statements; and performs other general bookkeeping duties as required.
• Assists school personnel with Student Activities accounts and department heads with general budget information.
• Prepares weekly, monthly and annual financial reports for Financial Services.
• Assists with year opening and year-end closing procedures.
• Schedules use of facility for meetings from other departments within the District.
• Maintains records of student school debts and obligations, inventory, property and loss control.
• May manage, review, code and process petty cash, employee professional development and travel.
• May maintain ticket records for athletic events, productions, and other school schedule activities.
• May create and design brochures for programs or meetings.
• Conducts computer data entry to record, update and retrieve department information and to prepare spreadsheets, reports and correspondence.
• Conducts general clerical and secretarial work as necessary, including but not limited to, answering the telephone, typing reports and correspondence, copying and filing documents, processing daily mail, scheduling appointments, ordering supplies, and distributing mail.
• Receives, reviews, prepares and/or submits a variety of documents such as billing invoices, packing slips, checks, insurance forms, payroll roster, purchase orders, check and deposit registers, ledgers, annual reports, memos, and correspondence.
• Interacts and communicates with departmental supervisors and co-workers, District department heads and employees, state and federal agency representatives, IRS, vendors, etc.

Complies with all federal laws, state statutes, Board policies, administrative rules, and directives.

Additional Duties: Performs related duties as required.

Minimum Education and Training

Requires an Associate's degree in accounting, bookkeeping or specialized application supplemented by two years of bookkeeping experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Minimum Qualifications and Standards Required

Physical Requirements: Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Must be able to lift/carry weights of five to ten pounds.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisors.

Language Ability: Requires the ability to read a variety of policy and procedures manuals, financial documents, computer manuals, etc. Requires the ability to enter data into computer and prepare reports, records, correspondence, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Must be able to speak with poise, voice control and confidence and to articulate information to others.

Intelligence: Requires the ability to apply principles of rational systems to solve practical problems, and deal with a variety of concrete variables in situations where only limited standardization exists, and to interpret a variety of instructions furnished in oral, written, diagrammatic or schedule form. Requires the ability to make independent judgments in the absence of supervisor, and to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information and the ability to comprehend and implement basic office machinery functions.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently with persons of varying educational backgrounds and in a variety of technical or professional terminology.

Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to utilize mathematical formulas, to determine percentages and decimals, to determine time. Must be able to use practical applications of fractions, percentages, ratio and proportion.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment and communications machinery.

Manual Dexterity: Requires the ability to handle a variety of items including computer keyboards, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Does not require the ability to differentiate between colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress when confronted with an emergency or tight deadline.

Physical Communication: Requires the ability to talk and/or hear (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through a telephone.

Performance Evaluation Criteria

Job Knowledge: Is knowledgeable in the methods, policies and procedures of District Financial Services pertaining to specific duties of the school Bookkeeper. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has thorough knowledge of the organization of the department and of related departments and agencies. Has considerable knowledge of the functions and interrelationships of Richland District One and other governmental agencies. Has the ability to comprehend, interpret and apply regulations, procedures and related information. Has good knowledge of the application of bookkeeping principles to routine accounting transactions and the ability to apply these principles to the keeping of accounts and the preparation of financial records. Has good knowledge of modern office practices and procedures. Is able to make and verify mathematical computations with accuracy and speed. Is able to maintain financial records of limited complexity and to prepare clerical and financial reports. Has a comprehensive knowledge of the computer and other technical terminology used within the department. Has skills in the use of computers. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to use independent judgment in performing routine and non-routine tasks. Knows how to perform duties in a courteous manner and with the utmost integrity in the best interest of the public. Is able to communicate effectively with a variety of public and private groups as prescribed. Is able to read and interpret policy and procedure manuals, computer manuals, budget and financial documents, spreadsheets, and other materials pertaining to the responsibilities of the job. Is capable of working under stressful conditions as required. Has the ability to plan, organize and prioritize daily assignments and work activities. Is able to offer assistance to fellow employees as necessary. Has good organizational, technical and human relations skills. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Knows how to react calmly and quickly in emergency situations.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with all District departments, co-workers and the public.

Quantity of Work: Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the District.

Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, District policy, standards and prescribed procedures. Remains accountable to assigned responsibilities in the technical, human and conceptual areas. Attendance: Attends and remains at work regularly and adheres to District policies and procedures regarding absences and