Senior Admin Assistant/Office Manager

Job Description

Job Description

Senior Administrative Assistant/Office Manager

Location: Dallas, Texas

Employment Type: Full-Time, Onsite

Position Summary

The Administrative Assistant / Office Manager provides administrative support to multiple executives while overseeing day-to-day office operations. This role combines executive support, board and event coordination, office management, and special projects in a fast-paced, growth-oriented environment.

We are seeking a proactive, highly organized professional who enjoys solving problems, taking initiative, and supporting a variety of business needs. This position offers significant opportunity for professional growth and exposure to executive operations, board administration, and office management.

Key Responsibilities

• Support multiple executives with calendar management, scheduling, travel coordination, and expense reporting.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare presentations, reports, agendas, correspondence, and other business documents.
• Coordinate internal and external meetings, including preparation of materials and follow-up action items.
• Organize board meetings, leadership meetings, and company events, including scheduling, logistics, and attendee communications.
• Manage meeting logistics, including venues, catering, technology, and travel arrangements.
• Oversee daily office operations, including vendor relationships, office supplies, facilities coordination, and workspace management.
• Serve as a liaison between executives, employees, vendors, and external stakeholders.
• Manage confidential information with discretion and professionalism.
• Support special projects and administrative initiatives across the organization.
• Identify opportunities to improve processes and operational efficiency.
• Perform other duties as assigned in support of business objectives.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 2–5 years of experience in administrative support, office management, event coordination, or a related field.
• Experience supporting executives, coordinating meetings, travel, or office operations.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Experience in a startup, entrepreneurial, or high-growth environment is a plus.

Core Competencies

• Adaptability: Thrives in a dynamic environment and adjusts quickly to changing priorities and business needs.
• Organization & Planning: Effectively manages multiple tasks, deadlines, and projects while maintaining strong attention to detail.
• Initiative: Takes ownership of responsibilities, identifies opportunities to help, and follows through with minimal prompting.
• Communication: Communicates clearly, professionally, and effectively with individuals at all levels of the organization.
• Time Management: Prioritizes competing demands and consistently delivers high-quality work within established timelines.
• Relationship Building: Develops positive working relationships and provides outstanding support to executives, colleagues, and external partners.
• Learning Agility: Demonstrates curiosity, eagerness to learn, and the ability to quickly adapt to new responsibilities.
• Resourcefulness: Finds practical solutions, navigates ambiguity, and remains effective in a fast-paced environment.