Administrative Assistant

The Administrative Assistant will provide administrative support to multiple leaders while helping oversee day-to-day office operations. This individual will serve as a key point of contact for visitors, employees, vendors, and external contacts, ensuring a seamless experience while maintaining a highly organized workplace.

Success in this role requires professionalism, strong judgment, attention to detail, and the ability to effectively manage competing priorities.

Key Responsibilities

Executive & Administrative Support

• Provide administrative support to multiple leaders and business stakeholders
• Coordinate calendars, meetings, and conference room scheduling
• Assist with presentations, reports, correspondence, and administrative projects
• Support expense reporting, documentation, and budget-related administrative activities
• Maintain confidentiality when handling sensitive information

Front Office & Visitor Experience

• Serve as the first point of contact for visitors, clients, and external contacts
• Welcome and assist guests and stakeholders in a polished, professional manner
• Maintain a professional, organized, and welcoming front office environment
• Coordinate visitor logistics and conference room readiness

Office Operations

• Manage office supply inventory and vendor coordination
• Support shipping, receiving, mail distribution, and courier services
• Coordinate office lunches, catering, and meeting-related logistics
• Assist with workplace operations and special projects as needed

Team & Project Support

• Partner with administrative staff across the organization to support operational needs
• Assist with ongoing projects, reporting, and process improvements
• Provide general administrative support to leadership and internal teams
• Support a collaborative and professional office culture

Qualifications

Required

• 5+ years of administrative support experience within a corporate, business services, professional office, or similar environment
• Strong proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint
• Experience coordinating meetings, calendars, and office logistics
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Professional demeanor and executive presence

Work Environment

• MondayFriday, onsite
• Professional office environment
• High-visibility role with significant interaction across the organization
• Collaborative administrative team supporting leadership