Administrative Assistant

We are seeking a highly organized, detail-oriented Administrative Assistant to support our Operations Team. This role serves as a key resource for site leadership and cross-functional departments, helping to ensure efficient communication, accurate reporting, and smooth day-to-day operations. Theideal candidate will thrive in a fast-paced manufacturing environment, possess strong administrative and organizational skills, and enjoy supporting employees at all levels of the organization. Key Responsibilities • Ensures accurate and timely preparation, receipt and distribution of correspondence, reports, forms, presentations, and other documents as requested. • Supports and works with all departments and cross functional teams for the benefit of the company as a whole. • Facilitates inter-department communication of manufacturing objectives with managers at the site. • Supports administrative needs of the production/operations/safety or other related functions. • Attends daily production meeting and other related operations meetings throughout the week. • Prepares month end KPI and other reports as needed. • Enters relevant safety, production data into the EGS system to comply with Company policies and ensure accurate reporting as required by the site. • Maintains company memberships, subscriptions, corporate accounts, etc. • Arranges travel, hotel, and auto for local and/or divisional employees and guests, as requested. • Plays a key role in coordinating site Employee Engagement, Community Service, and Employee Recognition Programs. • Schedule, prepare presentations, and arrange meals/ refreshments for site meetings and townhalls. • Handle incoming phone calls, mail, and packages, ensuring they are directed to appropriate recipient. • Maintain office equipment and report issues to IT as needed. • Greet visitors ensuring that new visitors are instructed on safety protocols. • Maintain employee access badge system ensuring that only those authorized have access. • Maintain office supply inventory and place orders as needed. • Other duties as assigned. Qualifications • Knowledge in use of PC, MS Office Suite (Excel, Word, PowerPoint, Etc.) • Ability to prioritize workload to meet various deadlines • Interpersonal and strong organizational skills • Proofreading skills, excellent spelling • Data entry and typing • Timely, punctual, and motivated • Ability to manage sensitive information and confidential data appropriately • Able to multi-task in a high paced environment • Able to interact with individuals within all levels of the organization Why Join Our Team? This is more than an administrative role, it's an opportunity to become a central part of a dynamic operations team and make a visible impact every day! As the Administrative Assistant, you'll work closely with site leadership, production teams, and employees across the organization, helping keep operations running smoothly while supporting programs that recognize and engage our workforce. If you enjoy variety in your workday, thrive in a fast-paced environment, and take pride in being the person others rely on, you'll find this role both rewarding and energizing. From coordinating important meetings and events to supporting employee engagement initiatives and operational reporting, your contributions will directly influence the employee experience and the success of the site. Join a team where your organization, communication, and problem-solving skills will be valued, and where you'll have the chance to grow, collaborate, and make a meaningful difference!