Internship Coordinator

The University of Texas Permian Basin's Department of Career Services welcomes applications for the position of Internship Coordinator Salary Range Essential Functions The Internship Coordinator coordinates internship placement services and day-to-day internship program operations for undergraduate and graduate students, supporting students across the University’s academic colleges. Reporting to the Executive Director of Career Services, the position helps connect academic learning to practical experience by supporting student placements, maintaining employer contacts, processing internship documentation, and maintaining program records and data. The coordinator works within established Career Services plans, approved procedures, and University requirements, and refers program design, policy interpretation, employer partnership commitments, and final program decisions to the Executive Director of Career Services. Internship Program Support and Campus Coordination 1. Support internship program activities established by the Executive Director of Career Services, including coordinating schedules, timelines, processes, and program communications. 2. Work with faculty, academic advisors, and campus partners to share internship information, gather program needs, and route referrals, questions, and requests to the appropriate contact. Student Engagement and Placement Coordination 3. Serve as a point of contact for students seeking internships and provide information, resources, and guidance on search strategies, application preparation, and available Career Services support. Refer counseling, disability, academic, financial aid, and conduct matters to the responsible office. 4. Coordinate and facilitate internship placements by connecting students with available opportunities aligned with their stated career interests, academic backgrounds, and skills. 5. Support students through the placement process, coordinate scheduling and follow-up with employers, and elevate academic, legal, safety, compensation, discrimination, or performance concerns to the Executive Director of Career Services or appropriate University official. 6. Maintain employer contact records, post and circulate internship opportunities, and conduct approved outreach to employers to gather information about their internship needs. 7. Coordinate employer visits, information sessions, and internship-related events in support of established Career Services plans. Partnership strategy, formal commitments, incentives, and agreement execution remain with the Executive Director of Career Services. Internship Documentation and Requirements Support 8. Communicate established internship requirements, including those related to academic credit, compensation, and workplace safety, to students and employers. 9. Collect and route internship agreements, forms, and required documentation for review and approval; maintain complete documentation of the approval process; and refer questions, exceptions, and compliance concerns to the Executive Director of Career Services or appropriate University office. The position does not interpret policy, determine eligibility outside approved criteria, approve agreements, or make regulatory, academic-credit, or risk determinations. Records, Data, and Reporting 10. Maintain accurate and up-to-date records of student internship placements, agreements, participation, and outcomes in approved systems. 11. Compile and prepare recurring program data and standard reports to support program monitoring, grant reporting, and continuous improvement. Program Operations and Feedback 12. Carry out the day-to-day operations of the internship program according to approved procedures and service standards. 13. Collect and summarize feedback from students and employers and provide the results to the Executive Director of Career Services, who determines program evaluation priorities, performance measures, and program improvements. 14. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor. Required Qualifications 1. Bachelor's degree in a relevant field. 2. Strong communication and interpersonal skills. 3. Two years of experience in project management. 4. Familiarity with college campus dynamics and academic structures. 5. Ability to build and maintain relationships with students, faculty, and employers. 6. Excellent organizational and time management skills. 7. Enthusiasm for supporting student success and career development. 8. Proficiency in data management and reporting. Preferred Qualifications 1. Preferred Experience in career counseling, advising, or related fields. 2. Knowledge of internship program development and management. 3. Understanding of legal and ethical issues related to internships. Additional Information Required Application Materials 1. Cover Letter 2. Résumé 3. List of References 4. Transcripts (Preferred) 5. Letters of Recommendation (Preferred) Conditions of Employment 1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor. 2. Employment is subject to an introductory period to monitor employee performance. 3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify. 4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record. 5. Employment is contingent upon a successful background check. 6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Schedule Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments. Standard Working Conditions 1. Able to lift various materials up to 25 pounds on an occasional basis. 2. Able to bend, crouch, and reach continuously. 3. Physically able remain seated, frequently to continuously. 4. Able to remain standing up to 15% of the time. 5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement. 6. Standard working conditions may differ depending on department and occupation University Benefits 1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees. 2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB. 3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too. 4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts! 5. Our benefits package, along with an ample leave policy, make for a great total compensation package. About the University The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S. As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas. LinkedIn Facebook Instagram Twitter YouTube Thank you for your consideration in today’s job market. We look forward to connecting with you more in the future. #J-18808-Ljbffr