Administrative Assistant

Location 2400 Congress Street,Portland, ME, 04102,United States Base Pay $25.00 - $35.00 / Hour Other Compensation Quarterly Incentive Program Job Category Administrative , HR Employee Type FT Non-Exempt Required Degree High school Manage Others No Job Description Position Title: Administrative Assistant Department: Human Resources Employee Type: Hourly Reports to: Human Resource Manager _____________________________________________________________________________________ Position Summary: Provide administrative support to the Human Resources department to complete a variety of tasks allotted to efficiently support two locations and 300+ employees. Essential Functions: Maintain the highest level of confidentiality and integrity. Upload employee documents into electronic filing system. Maintain employee documents and ensure files are updated accordingly. Involvement in sourcing, and Screening applicants. Communicate and promote monthly wellness topics. Assist HR Manager with apprenticeship program and tracking as well as state grant use for training initiatives. Conduct inventory counts on HR/Company swag and work with HR Manager to order more when inventory is low. Partner with HR Manager to accomplish HR goals including ongoing development programs within the Maine Locations with intentions to roll out company wide. Handle postage and mail responsibilities. Maintain various logs on a weekly basis. Maintain bulletin boards and HR information wall. Other administrative duties as the role entails. Qualifications: Education and Experience HS Diploma or equivalent 2-years related experience preferred Experience working in a high-paced environment Knowledge, Skills and Abilities Ability to interact with people at all levels of the organization including candidates Computer Skills to include Outlook and Excel Strong verbal and written communication skills Attention to detail and organizational skills Demonstrated ability to successfully complete projects Ability to work independently Receptive and supportive of change Job related demands (i.e. physical, travel): Flexibility to support two locations in Maine (10-mile drive from each other) Use of computer for extended periods of time Ability to handle sensitive and confidential issues with tact and diplomacy Prioritization of multiple projects to meet operational goals Ability to lift and move objects up to 35lbs. without assistance on an occasional basis. Ability to work in an environment Additional Comments: The essential functions have been provided as examples of the type of work performed by employees assigned to this job classification. The Company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an all-inclusive list of duties and responsibilities. It is intended to describe the general nature of the position. #J-18808-Ljbffr Nichols Portland Inc