Administrative Associate

Administrative Specialist IIDallas is Growing. Grow With Us.Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we're committed to helping you thrive while you help our city flourish. Be part of a team that's committed to service, innovation, and community.Job SummaryPerforms intermediate-level administrative support or technical program assistance in disseminating information, maintaining filing systems, and performing internal administrative support work in accounting, procurement, contract development, budgeting.Job DescriptionOverviewThe Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.Essential Functions1 Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending2 Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.3 Prepares, interprets, and disseminates information concerning agency programs and procedures.4 Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.5 Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.6 Assists in the preparation of presentations for administrative hearings.7 Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.8 Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.9 Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.10 Performs any and all other work as needed or assigned.Knowledge and Skills1 Knowledge of office practices and administrative procedures.2 Knowledge of customer service techniques to resolve problems and issues.3 Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.4 Ability to coordinate, lead and train others.5 Ability to interpret rules, regulations, policies, and procedures.6 Communicating effectively verbally and in writing.7 Establishing and maintaining strong working relationships.Minimum Qualifications:Education:High school diploma or GED.Experience:Four (4) years administrative support experience involving two (2) or more of the following:Accounts payable/receivable.Invoice reconciliation and payment.Correspondence/publication preparation.Procurement.Budget analysis/preparation.Contract administration.Policy/procedure development.Records management and/or report writing.Financial management experience.Equivalences:A bachelor's degree in business, education or social science field will meet the education and experience requirements.An associate's degree in any field plus two (2) years of the specified experience will meet the education and experience requirements.A bachelor's degree or higher in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements.A master's degree or higher in business, education or social science field will meet the education and experience requirement.Licenses:Some positions may require valid driver's license and good driving record.Other Requirements:Availability to work various shifts including evenings and weekends.NO Felony Drug offenses within the last 10 yearsNO Animal Cruelty convictions.Departmental Note:Within the department of Animal Services this position will primarily support the Medical Division and serve as a liaison between the medical team and administrative functions, including Accounts Payable and Purchasing. Responsibilities include ordering, receiving, unloading, organizing, and tracking medical supplies and inventory to ensure operational readiness. The role works closely with veterinary and medical staff to support daily operations, maintain accurate inventory records, and ensure timely procurement of critical resources. This position requires strong organizational skills, attention to detail, and the ability to coordinate across teams in a fast-paced, high-volume environment.Salary Range$24.39 - $27.71The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.City of Dallas is an Equal Opportunity Employer.