Facilities Manager

School of Engineering, Stanford, California, United States – Facilities – Apr 23, 2026 Post Date – 108918 Requisition # Note – This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze. This job posting has two open positions. Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk‑takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world’s most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world’s most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems. Stanford's School of Engineering seeks a Facility Manager with experience managing a large, interdisciplinary facility with complex instrumentation and labs. The Facility Manager provides excellent customer service to building residents and works as part of a collaborative team of Facility managers, safety specialists, and project managers. Although each Facility Manager has assigned facilities in which they reside and focus, they work within a select team, participate in regular cross training, and provide back‑up coverage for each other. The Facility Manager is expected to work independently to ensure that assigned facilities are appropriately maintained, sustainable, efficient, safe, secure, code‑compliant, and accessible. The Facility Manager also facilitates moderately complex construction and renovation projects, participates in complex renovation projects, interprets facilities policies and guidelines, and makes enhancements to facilities procedures. The Facility Manager reports to the School of Engineering Quad (SEQ) Services Manager of Facilities Operations. We seek candidates that have taken actions toward continuous improvement in their previous positions. The Facility Manager will have primary responsibility for buildings in the School of Engineering Quad (SEQ). These buildings are comprised of offices, unique research facilities, labs, maker spaces, and teaching spaces for both undergraduate and graduate students. In this role the Facility Manager will be supporting faculty, staff, and students from multiple departments within the School of Engineering. The Facility Manager will have significant responsibility in developing, streamlining, and improving operations of their assigned facilities. This position is eligible for a hybrid work arrangement with a minimum of 4 days per week working at the Stanford main campus, subject to operational needs. Job Purpose Perform specialized, diverse work activities and coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of a complex facility. In This Role, You Will Serve as property operations / maintenance point of contact for facilities’ issues in complex facilities as defined above; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends. Perform condition assessments on appearance, equipment, or troubleshooting; analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization (monitor usage, gather info, provide recommendations, follow‑up, shutdown requirements), analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events). Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers. Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules. Complete project coordination by performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation. Coordinate with the school’s safety specialists to correct identified safety issues, perform root cause analysis, identify and track corrective actions; track chemical inventory, disposal, hazardous waste; develop and conduct safety training and/or new employee facility orientation; and maintain and participate in emergency preparedness, recovery and business continuity coordination. Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery. Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set‑ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned). May oversee and supervise assigned staff engaged in supporting the physical environment and building systems. Other duties as assigned. Education & Experience (Required) Bachelor’s degree and five years related, demonstrated technical facilities management experience, or a combination of education and relevant experience. Knowledge, Skills, & Abilities (Required) Analytical skills to analyze and track complex space, equipment and financial data. Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups. Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates. Working knowledge of applications such as Excel, Word, PowerPoint. Experience working with internal and external vendors and services contracting. Background knowledge of safe handling and disposal of chemicals and hazardous waste; and emergency preparedness plans and their implementation. Familiarity of property administration principles is required, and detailed knowledge specific to PO tracking, receiving, and inventory control is desired. Certifications And Licenses Must possess and maintain a valid California non-commercial Class C Driver’s license. Working Conditions Requires 24‑hour response availability seven days per week for emergency situations. May be exposed to noise > 80dB TWA. May work at heights 4 – 10 ft. Physical Requirements Frequently stand/walk, seated, performs desk-based computer tasks. Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand. Lift/carry/push/pull objects that weigh up to 20 pounds. Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds. Ability to drive day or night. Work Standards When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide. Pay Range The expected pay range for this position is $112,502 to $136,592 per annum. Why Stanford Is For You Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world‑class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How To Apply We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position. Additional Information Schedule: Full-time Job Code: 4373 Employee Status: Regular Grade: I Requisition ID: 108918 Work Arrangement : Hybrid Eligible, On Site #J-18808-Ljbffr Inside Higher Ed