Accounting Assistant
Next Level HVAC Energy Management Systems
The Accounting Assistant provides administrative and accounting support to the Accounting Department. This entry-level position assists with daily accounting functions, document management, data entry, and customer and vendor support. The ideal candidate is organized, detail-oriented, and eager to learn accounting processes within the construction industry.
Job Duties & Responsibilities
- Receive, review and process day-day invoices, purchase orders, check requests, and other related documentation. Ensuring completeness, compliance, budget, and contractual requirements.
- Process all customer payments, deposits, and routine banking transactions
- Process all credit card reconciliation and monthly statements
- Prepare and distribute monthly client statements
- Monitor and identify overdue invoices. Assist with reaching out to clients to collect outstanding payment and with providing documentation needed for payment.
- Request and process all bonding and city business requests.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly statements.
- Assist with issuing vendor, subcontractor checks and joint checks as required
- Provide administrative support to the accounting department and other departments as needed.
- Develop and maintain strong relationships with clients, vendors, and suppliers.
- Stay informed about both the construction industry and accounting practices.
- Other duties as assigned by supervisor.
Skills & Qualifications
- Proficient communication, interpersonal, analytical and organizational skills
- Must be proficient in MS Office Suite, specifically Outlook, Excel and Word
- Able to work independently with minimal supervision
- Perform complex and repetitive tasks
- Maintain a fast work pace and high-volume work load
- A positive and professional attitude and strong customer service skills
Essential Functions
- Be able to lift and carry up to 25lbs
- Maintain confidentiality with company records
Vacancy posted 4 days ago
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