Administrative Assistant (Temp to Perm)

Administrative Assistant (Temp to Perm)

Join LifeLink — Join a Life Saving Team!

About LifeLink More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment—to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established – founded with heart, purpose, and a mission that still guides us today.

What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands.

At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation.

Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients.

We are grounded in the values that shape our work and culture—Compassion. Excellence. Legacy. People. Quality.

If you're inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.

What You'll Do As a Administrative Assistant 2, you will directly contribute to LifeLink's life-saving mission. Performs administrative and secretarial duties of a complex and confidential nature in support of professional group or organizational department to relieve supervisor of clerical and administrative responsibilities.

Key Responsibilities:

• Composes and prepares detailed correspondence, reports, and presentations.
• Answers, screens, and facilitate incoming telephone calls, and responds independently when appropriate.
• Manages and/or maintains director's schedule, calendar, and independently sets appointments or meetings as directed.
• Records, transcribes, and distributes meeting minutes.
• Supports department with arrangements for in-person and/or virtual meetings.
• Sorts, opens, and prioritizes mail and responds to routine requests.
• Compiles and facilitates the approval of documents such as check requests, purchase orders, and expense reports.
• Assists with travel arrangements and accommodations.
• Performs general office duties.

Who You Are:

• Passionate about helping others and making a difference
• Aligned with LifeLink's core values of Compassion, Excellence, Legacy, People, and Quality
• College degree preferred and/or minimum of three to five years relevant job experience.
• Advanced skills in Microsoft 365, specifically Excel, PowerPoint, and Outlook.
• Demonstrated written and verbal communication skills, with an emphasis on composition, grammar, and punctuation.
• Ability to take initiative, multi-task, and meet deadlines with a growing degree of autonomy.
• Ability to type 50+ wpm.
• Professional appearance and demeanor.
• Exercise discretion and deal with information in a sensitive and confidential manner.
• Demonstrated physical ability to lift, carry and/or move equipment and supplies of varying weight from 1 to 30 pounds.

Working Conditions:

Routinely works customary hours, although deadlines may require extended working hours.

OSHA Risk Classification: Low

Why LifeLink?

• Be part of an organization with a legacy of saving lives and giving hope
• Join a passionate and supportive team across Florida, Georgia, and Puerto Rico
• COMPANY PAID Medical, Dental, Disability & Life Insurance
• Generous COMPANY PAID Pension Plan for your Retirement
• Paid Vacation, Sick Days & Holidays
• Growth opportunities in a mission-driven, high-impact nonprofit
• Work with purpose, knowing your efforts directly touch lives

Diversity, Equity & Inclusion LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve.

Ready to Help Change Lives? Your next career move could be the most meaningful one yet.

Qualifications:

Skills:

• Required Microsoft Office- Word, Excel, PowerPoint Advanced
• Required Ability to multi-task Advanced

Behaviors:

• Required Team Player: Works well as a member of a group

Education:

• Required High School or better.

Experience:

• Required Minimum of three to five years relevant job experience

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.