Office Clerk II

The East Rochester School District has an Office Clerk II Opening.

The work involves responsibility for the independent performance of challenging and complex clerical tasks, requiring a high degree of independent judgment and decision-making with high consequences of error. Using a personal computer for word processing and database entry is an integral part of the position. The work is performed in accordance with general instructions regarding objectives, policies, and procedures. The work is usually submitted in its final form and is not subject to detailed or immediate review. The employee reports directly to and works under the general supervision of a higher-level employee. Does related work as required.

TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.)

• Prepares, formats, and maintains material such as correspondence and statistical or narrative reports from either a handwritten copy or dictating machine, outline, or other detailed instructions;

• Prepares and maintains alphabetical, numerical, or personal files;

• Sorts, distributes, and files materials in a manual or text management filing system;

• Obtains and gives out information by telephone, correspondence, or in person;

• Performs complex electronic searches for information in documents, records, and files;

• Compiles, prepares, and inputs a variety of data;

• Enters and extracts data and information from a database;

• Operates standard office machines such as a computer, copier, and fax machine;

This is a full-time 12-month position. It includes a full benefits package, paid sick leave, vacation time, and membership in the New York State Employees' Retirement System.

Job Qualifications

KNOWLEDGE AND ABILITIES

• Good knowledge of office terminology, practices, procedures, routines, and equipment;

• good knowledge of business arithmetic and English;

• good knowledge of the techniques involved in record-keeping;

• good knowledge of the techniques involved in establishing and maintaining a filing system;

• ability to use a personal computer for word processing and database entry;

• ability to conduct searches for information from various sources; ability to work with forms;

• ability to perform basic purchasing functions utilizing computer software;

• ability to monitor expenditures; ability to prepare written communication, arithmetic, and standard written reports;

• ability to operate a variety of office machines;

• ability to understand and carry out complex oral and written instructions;

• ability to express oneself clearly;

• ability to readily acquire familiarity with the departmental organization, functions, laws, policies, and regulations;

• ability to deal with the public; good judgment in solving relatively complex clerical problems; physical condition commensurate with the demands of the position.

Civil Service Title: Office Clerk II

Job Number: OCII26