Executive Administrator

JOIN OUR TEAM AND EXPERIENCE ENDLESS CAREER POSSIBILITIES IF YOU ARE AN EXISTING EMPLOYEE, PLEASE NAVIGATE TO THE INTERNAL JOB POSTING USING THIS LINK: Pledge for Success: We are dedicated to hiring outstanding individuals who share in our commitment and passion in serving our guests. Ambition, dedication, attention to detail, and a warm smile are all winning characteristics that lead to the spirit of who we are. Knock, knock. Hear that sound? That's opportunity! Position Summary: The Senior Executive Administrator provides high-level administrative and operational support to the Senior leadership team. This position serves as a trusted administrative partner and central point of coordination for executive schedules, communications, meetings, projects, records, and organizational priorities. This position requires exceptional discretion, attention to detail, and the ability to anticipate executive needs. Primary Duties and Responsibilities: Promotes superior guest service. Maintains, and perpetuates a positive organizational culture according to the principles of the Spirit of Tâlícn and the Core Values of ilani. Provide comprehensive administrative support to the Senior leadership team. Support communication between the executive leadership, regulatory representatives, and other authorized parties. Serve as a professional and responsive point of contact for the offices of the supported executives. Manage complex executive calendars, appointments, meetings, deadlines, and competing priorities. Coordinate travel arrangements, itineraries, conference registrations, accommodations, and expense documentation. Anticipate executive needs and proactively address scheduling conflicts, deadlines, documentation requirements, and follow-up activities. Coordinate meetings, executive sessions, committee meetings, and other governance-related activities. Attend assigned meetings, record accurate minutes, document decisions, and maintain action-item logs. As requested, prepare correspondence, reports, presentations, agendas, meeting materials, spreadsheets, and other executive-level documents. Maintain organized executive files, records, contact lists, and document-management systems. Prepare and distribute meeting notices, agendas, packets, presentations, resolutions, and supporting documentation. Monitor follow-up assignments and deadlines resulting from executive meetings. Provide administrative coordination for major organizational projects, capital initiatives, strategic priorities, and executive work plans. Maintain project schedules, milestone reports, action-item trackers, decision logs, and supporting documentation. Coordinate meetings involving contractors, consultants, vendors, legal counsel, financial institutions, and internal stakeholders. Process purchase requests, invoices, expense reports, and related administrative documentation within established authorization requirements. Maintain official governance records in accordance with applicable retention, confidentiality, and security requirements. Coordinate information across departments while maintaining confidentiality and respecting established reporting relationships. Receive and appropriately direct inquiries involving sensitive, urgent, or high-profile matters. Build effective working relationships with Gaming Authority members, Executives, Tribal representatives, regulatory agencies, vendors, and community partners. Support special events, executive meetings, presentations, and other organizational activities as assigned. Maintains confidentiality of sensitive information. Other duties as assigned. Minimum Qualifications: Associate degree in business administration, office administration, project coordination, or a related field. Eight (8) years of progressively responsible administrative experience, including at least five (5) years supporting senior executives, boards, commissions, or comparable leadership positions. An equivalent combination of education and relevant experience may be considered. Must possess excellent interpersonal skills with an ability to foster a supportive and enabling team environment. Experience successfully managing complex schedules, confidential records, competing deadlines, and executive-level communications. Demonstrated experience preparing professional correspondence, presentations, reports, meeting materials, and minutes. Proven ability to anticipate need, proactively communicate, and provide accurate and timely deliverables. Ability to manage multiple complex assignments with accuracy and limited supervision. Self-starter and demonstrated ability to take initiative, prioritize and multi-task. Possess a sense of urgency and accountability related to the deliverables and deadlines for multiple executives and adapt to changing priorities. Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgement, diplomacy, and tact. Sensitivity to and demonstrated experience working with diverse populations and constituencies, including but not limited to ilani team members, community partners, business board members, government officials, and guests. Calm demeanor when problem-solving new challenges. Possess a high level of energy, integrity, and confidentiality. Strong critical thinking, research, and problem-solving skills. Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. Must possess strong typing skills. Ability to respond to executive urgent requests outside of office hours. Ability to work flexible hours. Ability to sit or stand for extended periods of time. Ability to lift and carry 25 lbs. Ability to work in a smoking environment. Must be willing to adhere to company health and safety measures. Preferred Qualifications: Experience within gaming, Tribal government, regulatory, finance, construction, project management, hospitality, or another highly regulated environment. Experience coordinating financial reporting, audits, contracts, capital projects, or regulatory documentation. Work Shift: Day (United States of America) Wages: This role offers a starting wage of $32.21 per hour. Candidates with relevant experience may be placed higher within the established pay range. Location: Located on the Cowlitz Reservation in Ridgefield, Washington, ilani, is the Pacific Northwest’s premier gaming, dining, entertainment and meeting destination. With nearly 400,000 total square feet, ilani includes more than 100,000 square feet of gaming space with nearly 3,000 slots and 75 gaming tables; 22 different restaurants, bars and retail outlets; and a 2,500-seat meeting and entertainment venue hosting nationally recognized performances. #J-18808-Ljbffr