Administrative Assistant II

Danvers Public seeking a Administrative Assistant II This position reports to the Building Principal Position Type: Full-Time, School-Year Job Overview The administrative assistant will act as a primary administrative resource in support of the principal, assistant principals, or department head. The administrative assistant will work with the entire office staff to develop and maintain efficient office management workflows and procedures, to ensure that the school or department's daily and long-term administrative requirements are met. The job of the administrative assistant is to support students, parents, teachers, and the public as they interface with principals and department heads. Creating a friendly, welcoming, and efficient environment is critical. Responsibilities and Duties Provide administrative support to principal, assistant principals and department heads as assigned, including, but not limited to: Primary:

• Maintain and updating the school or department web site
• Process student discipline management
• Maintains student and staff attendance
• Record expenses for budget purposes
• Process invoices, employee reimbursements, etc
• Process incoming and outgoing mail
• Book buses for field trips
• Assist with DESE reports as appropriate
• Manage administrators' and building calendars, including scheduling meetings, appointments, and rooms, and notifying all parties involved
• Assist parents and/or students with questions about how to navigate their needs within the school or school system Secondary:
• Handle telephone calls and correspondence
• Part of the Incident Management Team
• Maintain and update administrative records and reports for students, teachers, staff and administrators
• Assist with awards certificates and end of year activities
• Work with substitute provider(s) to schedule substitutes for teachers and aides
• Other duties as assigned by the principal or department head Hours of Work
• Hours of work to be in accordance with Article 7, sections 7-01 and 7-02 and at the discretion of the principal and superintendent as outlined in section 7-07. Working conditions
• Fast paced, interactive environment with a high quantity of daily interactions with teachers, students, parents, community members, and school administrators. Physical requirements
• Ability to lift boxes of supplies and equipment. Full time benefited employees at the Danvers Public Schools are eligible for a comprehensive benefits package offered through the Town of Danvers. Click HERE for a highlight of these benefits. The Danvers Public School District is committed to the principle of equal opportunity in education and employment. We do not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, national or ethnic origin, or homelessness in the administration of its educational policies, employment policies, and other school-administered programs and activities.