Accounts Payable Associate

About the Company: Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities. We are a remote first company growing on a national scale and are continuously seeking qualified candidates to join us. Ideal candidates will be highly motivated professionals who are committed to supporting the team in an environment of growth and change.

Role Summary: The Accounts Payable Associate is highly visible to Charter Impact clients and therefore, an upbeat personality and customer-service oriented sense of professionalism is a must. The Associate role will deliver front line support to clients via multiple communication channels; contributing and using detailed instructions, established procedures and prescribed guidelines to resolve client Accounts Payable issues. The Accounts Payable Associate is responsible for documenting requisite information for new vendors, processing invoices on a timely basis, determining correct general ledger accounts, requesting and maintaining distribution codes and vendor files, processing weekly check runs and monitoring the electronic filing system for audit trail purposes.

This position is remote to candidates based in AZ, CA, CO, CT, ID, IL, MI, NV, OR, SD, TX, UT and/or WA.

Responsibilities

Perform accounts payable duties with accuracy and timeliness to assure that positive business relations with vendors are maintained

Act as the first line of internal control by ensuring invoices are approved by proper client personnel

Verify availability of cash and perform payment selections

Void checks, reissue payments, and reverse invoices as necessary

Prepare rush payments

Produce accurate data entry and general ledger coding for all invoices for multiple entities

Generate accounts payable aging, then send to client as needed

Generate weekly check registers, then send to client

Maintain recurring payments schedules and leases and ensure timely payment

Notify clients of vendor discrepancies/credit memos and ensure client follow-ups

Follow up on stale checks/outstanding checks with clients as needed

Allocate health benefits and other split expenses and record expense by location

Timely resolve inquiries/discrepancies from clients and multiple entities, including correspondence via email and phone

Generate use tax reports, then submit to the Accounts Payable Analyst

Research and respond to internal and external inquiries related to AP and various expense reports

Assist in special projects and year-end audit schedule preparation

Perform all work with accuracy and under the specific instructions given by supervisor and/or client

Meet all deadlines with minimal follow-up required by supervisor

Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology

Perform other duties as assigned

Requirements

A high school diploma and two years of related experience, or a bachelor’s degree in business administration, accounting, public administration, or a related field from an accredited college or university.

Accounts payable experience is preferred.

Knowledge of purposes, methods, and practices of financial and accounting record-keeping.

Knowledge of basic accrual accounting principles and procedures.

Knowledge of the use of Microsoft Excel.

Knowledge of proper English usage and grammar.

Ability to work well in a team environment, adapt quickly to change, and communicate in a clear and professional manner at all times.

Ability to learn the appropriate rules, regulations, and technical procedures related to processing payments for non-profit organizations and charter schools.

Strong attention to detail and the ability to maintain a “zero-error” environment.

Ability to understand and carry out directions independently, communicate effectively in both oral and written forms and must be detail oriented

Ability to perform arithmetic calculations accurately and rapidly, prepare a variety of accurate financial reports and summaries, and identify and correct errors in mathematical computations and financial documents.

Ability to establish and maintain effective working relationships with both clients and Charter Impact staff.

Experience with Microsoft Office (intermediate/advanced Excel skills highly desired).

Experience with Sage Intacct or other similar Non-Profit Accounting systems is a plus.

What's in it for You?

As a remote-first organization, we embrace flexibility and collaboration across teams. To support your success, we provide a company-issued laptop along with essential accessories, including a mouse, keyboard, and monitor, to help you create a productive remote workspace.

Opportunities to connect: Engage in frequent virtual and in-person team-building events.

Incredible colleagues: Work alongside a passionate team making a real impact.

Competitive compensation & benefits: Enjoy medical, dental, vision, and life insurance, plus a 401(k) with company match—and much more!

Generous paid time off: Receive 11 paid company holidays and a winter break from Christmas Day through New Year's Day.

Employee Referral Bonus Program: Earn a bonus for successful referrals.

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